Human Resources Intern

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, with a diverse workforce dedicated to harnessing the full potential of migration and strengthening support for people on the move.

Job Overview:
The internship-programme" style="border-bottom: 1px dotted #007bff !important;">Internship Programme at IOM aims to attract talented students and graduates who have a specific interest in areas relevant to IOM's programs and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. The selected candidate will work under the overall direction of the Chief of Mission and the direct supervision of the Senior Human Resources Associate. The intern will assist the Human Resources department in line with the learning objectives, which include developing practical knowledge of HR personnel records management, gaining experience in electronic records management, understanding confidentiality and data protection in an HR environment, and gaining exposure to core HR administrative processes. The intern will also strengthen professional communication skills and develop organizational and monitoring skills while gaining a broader understanding of IOM HR policies and procedures.

Duties and Responsibilities:
The intern will be responsible for assisting in the management of HR personnel records, ensuring that files are complete, accurate, and up-to-date. This includes identifying documentation gaps and maintaining appropriate tracking mechanisms. The intern will learn how to scan, index, classify, and upload HR documentation in accordance with IOM filing and records management standards. They will handle personnel records and sensitive personal information responsibly, in accordance with applicable IOM principles and procedures. The intern will also assist with onboarding, contract extensions, separation documentation, and absence administration, contributing to the employee lifecycle. Additionally, the intern will maintain accurate tracking records, follow up on outstanding actions, and provide regular status updates to the HR team. Participation in HR team meetings will provide further exposure to the day-to-day functioning of an HR unit within IOM.

Required Qualifications:
Applicants for IOM internships must meet one of the following requirements at the time of application: be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent); be enrolled in a graduate school program (second university degree or equivalent, or higher); or have graduated with a university degree as defined above and must commence the internship within one year of graduation. Experience with records management or HR administration is an asset, and previous experience with Oracle or another HR information system is a distinct advantage. Candidates must have the ability to handle confidential and sensitive information with discretion, possess good computer skills including proficiency in Microsoft Office applications, and be detail-oriented and client-focused.

Educational Background:
A degree in Human Resources, Business Administration, Psychology, or a related field is required for this internship. Candidates must be enrolled in their final academic year of a first university degree program or in a graduate school program, or have graduated within the last 12 months.

Experience:
The position requires candidates to have less than two years of relevant working experience. Experience with records management or HR administration is considered an asset, and familiarity with HR information systems such as Oracle is advantageous.

Languages:
Fluency in English is required for this internship. Proficiency in additional languages may be evaluated during the selection process, which could include written and/or oral assessments.

Additional Notes:
Interns may receive a small monthly stipend to help offset costs, depending on experience and location. However, those benefiting from an internship allowance or scholarship that includes financial remuneration or credits for coursework will not be eligible for the stipend. IOM covers interns against occupational accidents and illnesses under the Compensation Plan for the duration of the internship, but does not provide evacuation or medical insurance for non-occupational accidents and illnesses. Interns are responsible for their own medical insurance and must provide proof of coverage before commencing work. Any offer made to the candidate is subject to funding confirmation and medical fitness certification. IOM has a zero-tolerance policy on conduct incompatible with its aims and objectives, including discrimination and harassment. IOM does not charge a fee at any stage of its recruitment process and only accepts applications submitted through the IOM e-Recruitment system.