Senior Human Resources Assistant

Job Posting Organization:
The Department of Operational Support (DOS) was established to provide comprehensive operational support and advisory services to various entities across the United Nations Secretariat. This includes departments, offices away from headquarters, peace operations, and regional commissions. The Division of Administration (DoA) located in New York is responsible for providing essential administrative support functions such as human resources, budget, finance, and general administration, as well as facility management and commercial services to entities at United Nations Headquarters. The DoA also extends its financial operational services to entities globally. The Common Administrative Platform, which includes the OneEO, Financial Operations Service (including OnePayroll), and Facilities and Commercial Activities Service, is a key component of this division. The position in question is situated within the Common Administrative Platform at United Nations Headquarters, specifically within the One Executive Office (One EO) under the Division of Administration (DoA) in the DOS. One EO is tasked with delivering a full range of administrative and operational services required by New York-based Secretariat client entities to fulfill their mandates, which encompasses human resources management, financial administration, travel, and general administrative support.

Job Overview:
The Senior Human Resources Assistant plays a pivotal role in the recruitment and placement processes within the United Nations. This position involves participating in the screening of applications, conducting roster searches, preparing candidate profiles, and supporting written assessments and interviews. The incumbent will assist in reviewing staffing table requirements with client offices and coordinate recruitment activities, ensuring compliance with established policies and procedures. The role also includes providing input and reviewing recruitment documentation for completeness, facilitating submission of cases to the appropriate review and approval mechanisms, and coordinating administrative arrangements related to appointments, transfers, loans, secondments, and releases. The Senior Human Resources Assistant will oversee the maintenance of recruitment records and prepare reports on staffing activities, ensuring that all processes align with the organization's human resources policies and practices. Additionally, the position requires supporting onboarding activities, processing requests related to travel and relocation, and monitoring staffing tables and personnel movements. The incumbent will also assist in performance management and staff development initiatives, providing on-the-job training and guidance to junior staff, and contributing to knowledge-sharing initiatives within the unit.

Duties and Responsibilities:
The duties and responsibilities of the Senior Human Resources Assistant include: participating in the recruitment and placement process by screening applications, conducting roster searches, preparing candidate profiles, and supporting written assessments and interviews; assisting in reviewing staffing table requirements with client offices and coordinating recruitment activities; providing input and reviewing recruitment documentation for completeness; coordinating administrative arrangements related to appointments, transfers, loans, secondments, and releases; overseeing the maintenance of recruitment records and preparing reports on staffing activities; advising client offices on recruitment procedures and staffing options; supporting onboarding activities, including preparation of offers of appointment and related personnel documentation; reviewing and processing requests pertaining to travel, relocation, and other staff entitlements; monitoring staffing tables and personnel movements; assisting in performance management and staff development initiatives; providing documentation and background materials relating to classification requests; assisting in the implementation of restructuring and change management initiatives; conducting exit interviews for separating staff; and performing other duties as required.

Required Qualifications:
The required qualifications for the Senior Human Resources Assistant position include a high school diploma or equivalent. A minimum of ten years of progressively responsible experience in human resources management, administrative services, or a related area is required. This experience is reduced to eight years for candidates who possess a first-level university degree or higher. Candidates must have experience in the administration of a broad range of entitlements and benefits within an organizational policy framework, including monitoring large staffing tables in an ERP system such as SAP or similar, and providing HR policy advice to managers and staff. Additionally, a minimum of two years of experience in staff selection processes, including the use of enterprise systems, is required. Experience in translating human resources policies into standardized operational workflows and business processes within a Client Relationship Management (CRM) system or similar platform is also necessary. Desirable qualifications include experience in analysis, modeling, reporting, and interpretation of data in support of decision-making, as well as supervisory experience.

Educational Background:
The educational background required for the Senior Human Resources Assistant position includes a high school diploma or equivalent. Candidates with a first-level university degree or higher will have their minimum years of relevant experience reduced, indicating that higher education is valued and can lead to a more competitive application.

Experience:
Candidates must have a minimum of ten years of progressively responsible experience in human resources management, administrative services, or a related area. This requirement is reduced to eight years for those with a first-level university degree or higher. The experience must include administration of a broad range of entitlements and benefits, monitoring staffing tables in an ERP system, and providing HR policy advice. Additionally, candidates should have at least two years of experience in staff selection processes and experience in translating HR policies into operational workflows.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also recognized as a working language of the United Nations Secretariat, but English is mandatory for this role. Candidates should refer to the UN Language Framework for details on language proficiency levels.

Additional Notes:
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The United Nations is committed to creating a diverse and inclusive environment and encourages female candidates to apply. The movement of staff members from General Service and related categories to the Professional category is allowed exclusively through the Young Professionals Programme competitive examinations. The United Nations does not charge a fee at any stage of the recruitment process.