Supply Chain and Admin Officer

Job Posting Organization:
The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, dedicated to helping refugees and displaced persons. Established in 1956, DRC operates in multiple countries around the globe, providing assistance and support to those in need. The organization focuses on various areas including protection, livelihoods, and community services, and is committed to upholding the highest standards of accountability and integrity in its operations. DRC employs thousands of staff members worldwide, working collaboratively to implement effective programs that address the challenges faced by vulnerable populations.

Job Overview:
The Supply Chain and Admin Officer role is crucial for ensuring that the Danish Refugee Council's operations in Dire Dawa, Ethiopia, run smoothly and efficiently. This position has a field office focus and is responsible for ensuring compliance with DRC procedures and guidelines within the country. The officer will contribute to the implementation of country strategies, translating them into actionable plans and daily tasks. The role involves providing support and technical guidance to field office operations while overseeing various country activities. The officer will be expected to maintain effective communication with suppliers, government offices, and other NGOs to facilitate supply chain matters, ensuring that all logistics processes align with DRC's Operations Handbook. This position requires a proactive approach to managing supply chain activities, ensuring that the needs of programs are met effectively and efficiently.

Duties and Responsibilities:
The Supply Chain and Admin Officer will have a comprehensive set of responsibilities, including:

• Ensuring all supply chain and logistics processes comply with DRC Operations Handbook, including procurement, asset management, stock management, and fleet management.
• Providing effective support to program needs by establishing and maintaining good relationships with suppliers and other stakeholders.
• Managing all procurement activities at the Area office, ensuring compliance with DRC and donor regulations.
• Implementing procurement plans and maintaining a tracker for all requests.
• Conducting market surveys to analyze trends and ensure value for money.
• Overseeing asset management, including maintaining an updated Fixed Asset register and conducting physical counts.
• Implementing warehouse management procedures, ensuring proper stock management and timely dispatch of materials.
• Managing fleet and generator operations, including maintaining records and reporting on costs.
• Coordinating administrative tasks related to office management, including organizing field visits and ensuring timely utility payments. 1
• Maintaining regular communication with program teams to ensure effective support.

Required Qualifications:
Candidates must possess a strong set of qualifications, including:

• A minimum of 3 years of experience for Diploma holders or 2 years for BA holders in relevant fields.
• High integrity, proactive attitude, and the ability to work well in a team.
• Excellent communication, analytical, and negotiation skills.
• Proven experience working in NGOs and a commitment to accountability practices.
• Proficiency in computer skills, including word processing and database management.

Educational Background:
The educational requirements for this position include a Bachelor’s degree in Business Administration, Supplies Management, Management, or other relevant business fields. Additional certifications related to supply chain management or logistics would be advantageous.

Experience:
The ideal candidate should have at least 3 years of relevant experience if holding a Diploma or 2 years if holding a Bachelor’s degree. Experience in supply chain management, logistics, or administrative roles within NGOs is highly desirable. Candidates should demonstrate a strong understanding of procurement processes, asset management, and logistics operations.

Languages:
Fluency in spoken and written English is mandatory for this position. Proficiency in additional languages relevant to the region may be considered an asset but is not required.

Additional Notes:
The position is a national contract with a duration of 10 months, based in Dire Dawa, Ethiopia. The contract type is national, and the salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National employees. The start date for this position is set for November 15, 202

• DRC is committed to gender equality and encourages women candidates to apply, as well as qualified Ethiopian nationals. The organization values diversity and is dedicated to creating an inclusive environment for all employees.