Administrative Officer Senior

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to save, protect, and transform lives in need, CRS operates in more than 100 countries, providing relief and development assistance without regard to race, religion, or nationality. The organization is committed to improving the lives of the poor and vulnerable through various programs, including emergency response, health, agriculture, education, microfinance, and peacebuilding. CRS emphasizes a collaborative, mission-driven culture and welcomes individuals from diverse faiths and secular traditions who share its values. The agency has a strong commitment to safeguarding children and vulnerable adults from abuse and exploitation, and its processes reflect this commitment. CRS has a significant workforce and operates in numerous countries, ensuring a global reach in its humanitarian efforts.

Job Overview:
The Administrative Officer Senior plays a crucial role in coordinating and providing advanced administrative support services to ensure the effective and efficient delivery of country program operations. This position is responsible for overseeing various administrative processes, including general office support, inventory management, asset management, travel logistics, and facilities management. The Administrative Officer Senior is expected to support the stewardship of CRS resources by implementing administrative systems and procedures that align with CRS standards, donor requirements, and local regulations. This role requires a proactive approach to problem-solving and the ability to recommend improvements to enhance efficiency and compliance within the organization. The successful candidate will work closely with various teams to ensure that administrative functions are executed smoothly and effectively, contributing to the overall success of CRS's humanitarian mission.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Officer Senior include coordinating assigned administrative support activities to ensure timely and cost-effective service delivery for staff, visitors, and facilities. The officer will implement administrative systems and processes in accordance with CRS standards and local regulations. Responsibilities also include coordinating travel and logistics support for staff and visitors, managing documentation, hotel bookings, and transportation arrangements. The officer will liaise with service providers, vendors, and government offices to ensure that all necessary documentation and agreements are current. Additionally, the officer will prepare and maintain administrative records, reports, and documentation related to assets, inventory, and contracts. The role involves leading procurement processes for emergency response activities, ensuring compliance with agency policies, and coordinating logistics for events and training activities. The Administrative Officer Senior will also collaborate with program and supply chain personnel to resolve issues and maintain accurate inventory records. Furthermore, the officer will work with the HRD Operations team to enhance knowledge management resources and facilitate the sharing of best practices.

Required Qualifications:
The position requires strong organizational and planning skills, excellent communication abilities, and fluency in English. Candidates must demonstrate integrity and honesty, possess strong interpersonal skills, and be results-oriented. Proficiency in Microsoft Office is essential, and candidates should be able to work with minimal supervision. The role requires a proactive approach to problem-solving and the ability to recommend practical improvements to administrative processes. Candidates should also have a strong understanding of compliance and stewardship principles in administrative functions.

Educational Background:
Candidates must possess an Associate degree in administration, management, logistics, procurement, or accounting from an accredited college or university. A Bachelor’s degree is preferred, and candidates with relevant educational backgrounds will be given priority. The educational qualifications should align with the operational support functions required for the role.

Experience:
A minimum of 5 years of progressive experience in administrative support, office administration, logistics, procurement, asset management, or related operational support functions is required. Candidates with experience working with local NGOs will be preferred, as this experience is valuable in understanding the operational context of CRS's work.

Languages:
Fluency in English and Spanish is mandatory for this position, while proficiency in French and Portuguese is considered desirable. The ability to communicate effectively in multiple languages will enhance the candidate's ability to perform in a diverse and multicultural environment.

Additional Notes:
This position is remote, allowing candidates from various locations to apply. The pay range for this role is between $48,328 and $59,665 annually, applicable to candidates performing the job within the U.S. or classified as International Assignees. Local payroll staff will follow the respective country pay range. The successful candidate will be expected to adhere to CRS's Code of Conduct and safeguarding policies. The role does not involve supervisory responsibilities, but candidates should be willing to travel up to 50% as required. CRS offers a comprehensive benefits package for U.S.-based staff, including medical, dental, life insurance, vision, and a retirement savings plan. Benefits for candidates employed outside the U.S. will be based on the country of employment.