Senior Administration Officer

Job Posting Organization:
Save the Children is a prominent organization dedicated to advocating for children's rights and providing innovative solutions to ensure that all children and families can reach their full potential. Established as a leading child rights organization in Australia, Save the Children operates with a mission to ensure that children and young people have their rights met and can thrive in all their diversity. The organization is part of a global movement and is known for its commitment to quality services for children and their caregivers across various regions, including remote areas and capital cities. With a workforce of approximately 600 employees, Save the Children prides itself on its diverse and inclusive culture, reflecting the communities it serves.

Job Overview:
The Senior Administration Officer position is a permanent part-time role (22.8 hours per week, equivalent to 0.6 FTE) that offers flexibility to work across four days, with specific days and hours to be negotiated. This role is integral to the Operations and Business Services team, which operates in Devonport, Launceston, and Hobart, and is focused on creating lasting change for children everywhere. The successful candidate will be responsible for a variety of administrative functions, including finance, property and asset management, stakeholder engagement, workplace health and safety, and general office coordination. The role requires a strong commitment to supporting the Tasmanian team in achieving its goals and making a meaningful impact on the lives of children and families.

Duties and Responsibilities:
The Senior Administration Officer will undertake a comprehensive set of duties, including but not limited to:

• Finance: Accurately process all financial activities, including invoices, purchase orders, banking, and budget development.
• Property & Asset Management: Coordinate asset management, including overseeing office site management, fleet management, and office hardware assets.
• Communications & Stakeholder Engagement: Engage with both internal and external stakeholders, providing accurate information and support as needed.
• Workplace Health and Safety: Coordinate property audits, identify opportunities for improvement, and respond to safety concerns accordingly.
• Administration: Provide general office coordination and support to ensure the efficient operation of the Tasmanian team.

Required Qualifications:
Candidates for the Senior Administration Officer position must possess strong computer literacy and data entry skills, including proficiency in word processing, spreadsheets, databases, and graphics. Additionally, financial and invoice reconciliation skills are essential, along with exceptional customer service abilities. Highly developed verbal and written communication skills are required, as well as strong time management and organizational skills. Experience in stakeholder engagement is also necessary to effectively fulfill the responsibilities of this role.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in administration, business management, finance, or a related field would be advantageous for candidates applying for the Senior Administration Officer position. Relevant certifications or training in office management or financial administration may also be beneficial.

Experience:
The position requires candidates to have a solid level of experience in administration or office management support, particularly in finance and data processing. Previous experience in a similar role within a non-profit or child-focused organization would be highly regarded, as it would provide valuable insights into the unique challenges and responsibilities associated with this position.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with stakeholders. Additional language skills may be considered an asset, particularly in a diverse community setting.

Additional Notes:
This position is a part-time role with a flexible schedule, allowing for negotiation of specific working days and hours. The organization is committed to diversity and inclusion, encouraging applications from Aboriginal and Torres Strait Islander candidates. The salary for this position is set at an award rate of $40.49 per hour, with access to full PBI salary packaging benefits. Save the Children offers a supportive work environment, including professional supervision training, workplace wellness programs, and a commitment to maintaining a safe working environment consistent with OH&S legislation. All employees are required to undergo a National Police Check and a Working with Children Check as part of the organization's child safeguarding policies.