Assemblies Affairs and Meetings Planner

Job Posting Organization:
The position is located within the Diplomatic Engagement and Assemblies Affairs Division of the World Intellectual Property Organization (WIPO). WIPO is a specialized agency of the United Nations established in 1967, with a mission to promote the protection of intellectual property worldwide through cooperation among states and in collaboration with international organizations. WIPO has a diverse workforce of over 1,000 employees and operates in 192 member states, making it a global leader in intellectual property services, policy, and information.

Job Overview:
The Assemblies Affairs and Meetings Planner plays a crucial role in the planning and execution of WIPO's governing body meetings, particularly the Assemblies of the Member States. This position requires the incumbent to ensure effective coordination and collaboration with various stakeholders, both internal and external, to optimize business processes and utilize digital tools effectively. The role involves managing documentation workflows, facilitating delegate registration, and supporting the organization of high-level meetings and side events. The incumbent will work closely with the Senior Counsellor and will be responsible for ensuring that all procedural and operational requirements are met, thereby contributing to the overall success of WIPO's diplomatic engagements.

Duties and Responsibilities:
The incumbent will perform a variety of duties, including but not limited to: supporting the planning and management of documentation workflows for the WIPO Assemblies, ensuring timely preparation and publication of official documents in all UN languages, reviewing and proofreading documentation for accuracy and compliance with WIPO standards, coordinating delegate registration processes, contributing to the integration of new functionalities within the Digital Secretariat platform, facilitating the organization of side events, and supporting the delivery of high-level meetings and sessions. The role also includes monitoring procedural matters and disseminating information related to governing bodies, as well as performing other related duties as required.

Required Qualifications:
Candidates must possess a first-level university degree as a minimum requirement. An advanced university degree in relevant fields such as social sciences, political sciences, economics, law, international relations, or linguistics (English) is desirable. Essential qualifications include excellent organizational skills, the ability to work independently and under pressure, and strong communication skills. Familiarity with UN rules and procedures is also beneficial.

Educational Background:
The educational background required for this position includes a first-level university degree, with a preference for candidates holding an advanced degree in relevant fields. This educational foundation is essential for understanding the complexities of international relations and the workings of intergovernmental bodies.

Experience:
Candidates should have at least three years of relevant professional experience in supporting or servicing governing bodies, including experience in documentation preparation and meeting organization. Experience in digital transformation initiatives and the implementation of digital tools is also essential. Desirable experience includes working with UN bodies or other international organizations.

Languages:
Excellent knowledge of English is mandatory for this position. Knowledge of other official UN languages is desirable, with good knowledge of French considered an asset. Proficiency in multiple languages will enhance communication with diverse stakeholders.

Additional Notes:
The position is a fixed-term appointment for two years, with the possibility of renewal based on performance and other conditions. The selected candidate may be required to relocate or take on new functions within the organization. The annual salary is approximately $50,377, with a post adjustment of $42,166, totaling around $92,543, paid in Swiss francs. WIPO encourages applications from qualified women and nationals from unrepresented member states. The organization reserves the right to appoint at a lower grade if necessary. Candidates should be aware that any misrepresentation during the application process may lead to disqualification.