Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them from the region. The organization employs a diverse workforce and is committed to fostering an inclusive environment where everyone is treated with respect and given equal opportunities. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to drive positive change and improve lives across Asia and the Pacific.

Job Overview:
The Senior Operations Assistant position is integral to the Human and Social Development Sector Cluster (SD3-HSD) within the Sectors Department 3 (SD3) at ADB. The role involves providing operational support for various activities related to project administration, processing of loans, grants, and technical assistance (TA) projects, as well as database and knowledge management. The successful candidate will be responsible for preparing essential documents such as concept notes, reports, and completion reports, ensuring compliance with ADB's Handbook of Style and Usage. The position requires coordination with team members to monitor the progress of TAs and other projects, as well as the ability to analyze data and produce reports. The Senior Operations Assistant will also support mission preparations, handle event organization, and assist in knowledge management, making this role crucial for the smooth functioning of the department.

Duties and Responsibilities:
The duties and responsibilities of the Senior Operations Assistant include:

• Supporting the preparation of loan, grant, and TA documents, ensuring adherence to ADB's standards.
• Coordinating and monitoring the processing of TAs, including updating SovOps records.
• Reporting any delays in the processing of loan/grant/TAs to supervisors.
• Assisting in the programming, processing, and administration of TAs and loan/grant projects, including consultant selection and claims processing.
• Regularly checking the SovOps and Integrated Disbursement System for updates on ongoing projects.
• Collecting, compiling, and analyzing relevant data to produce routine and ad hoc reports.
• Supporting mission preparations in line with ADB procedures.
• Organizing events and managing knowledge, including internal and external communications.
• Providing backup support to other operations assistants as needed. 1
• Assisting junior operations assistants with work procedures and guidelines. 1
• Performing additional duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a Bachelor's degree in finance, business administration, public administration, community development, education, public health, or related fields. A minimum of 5 years of relevant professional experience is required, preferably within multilateral organizations. Advanced computer skills are essential, including proficiency in word processing and spreadsheets, as well as familiarity with business intelligence and artificial intelligence applications. A sound understanding of ADB's procedures and practices related to TA and loan/grant project processing is preferred. Strong interpersonal and cross-cultural skills are necessary, along with excellent oral and written communication skills in English.

Educational Background:
The educational background required for this position includes a Bachelor's degree in relevant fields such as finance, business administration, public administration, community development, education, or public health. This educational foundation is crucial for understanding the complexities of project administration and operational support within a multilateral development context.

Experience:
The position requires at least 5 years of relevant professional experience, ideally gained in a multilateral organization. This experience should encompass project administration, processing of loans and grants, and familiarity with technical assistance projects. Candidates should demonstrate a proven track record of operational support and an understanding of the intricacies involved in managing development projects.

Languages:
Proficiency in English is mandatory, with excellent command in both oral and written communication. While English is the primary language required for this position, knowledge of additional languages may be considered an asset, particularly those relevant to the Asia-Pacific region.

Additional Notes:
This is a fixed-term appointment with the possibility of renewal, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. The decision to renew will depend on various factors, including the need for the specific skills and experience of the staff member, funding availability, and performance evaluations. The position is open to both internal and external applicants, and ADB offers a competitive salary and comprehensive benefits package, including housing and education allowances, medical benefits, retirement plans, and paid leave. ADB is committed to diversity and encourages women and qualified candidates from all backgrounds to apply.