WHO Procurement Assistant

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. With a workforce of over 7,000 employees, WHO operates in more than 150 countries, working closely with governments and other partners to address health challenges and improve health outcomes globally. The organization focuses on various health issues, including communicable diseases, non-communicable diseases, health systems, and emergency response, ensuring that health policies are aligned with the needs of Member States.

Job Overview:
The WHO Procurement Assistant plays a crucial role in supporting the procurement processes for goods and services related to various technical and emergency programs. This position requires a thorough understanding of WHO procurement guidelines and the ability to manage procurement requests efficiently. The Procurement Assistant will be responsible for analyzing procurement requests, initiating local purchase requests, preparing price estimates, drafting bid invitations, and maintaining supplier databases. The role demands strong organizational skills, attention to detail, and the ability to work collaboratively with different stakeholders to ensure timely delivery of goods and services. The successful candidate will also be expected to prepare periodic procurement reports and assist in the overall procurement strategy of the WHO office in Yemen, contributing to the effective implementation of health programs in the region.

Duties and Responsibilities:

• Analyze and process procurement requests for goods and services, ensuring compliance with WHO guidelines and accuracy of information.
• Initiate local purchase requests using the GSM system, monitor their status, and ensure timely processing and delivery.
• Prepare requests for price estimates for non-catalogue items and implement procurement decisions made by technical units.
• Draft bid invitations, compile offers, and prepare summaries of bids for decision-making.
• Organize meetings for the Country Procurement Committee, providing necessary documentation and background information.
• Maintain and update the suppliers' database, ensuring completion of evaluation forms for all contracted suppliers.
• Prepare periodic procurement reports and briefings for the supervisor, addressing any discrepancies and recommending solutions.
• Perform additional duties as required and provide support to colleagues when necessary.

Required Qualifications:
Essential qualifications include completion of secondary education, supplemented by training in a relevant field. A university degree in business administration, social sciences, or a related field is desirable. Candidates must have at least five years of progressive experience in procurement, with relevant experience in the UN system being an asset. Proven knowledge of procurement regulations and procedures, strong negotiation skills, and excellent organizational abilities are essential. Candidates should also possess good analytical skills and the ability to meet deadlines effectively.

Educational Background:
Candidates must have completed secondary education, with additional training in a field related to procurement or supply chain management. A university degree in business administration, social sciences, or a related field is considered an asset and may enhance the candidate's profile.

Experience:
The position requires a minimum of five years of progressive experience in procurement, with a preference for candidates who have relevant experience within the United Nations system. This experience should demonstrate a solid understanding of procurement processes and regulations, as well as the ability to manage multiple procurement requests simultaneously.

Languages:
Essential language skills include expert knowledge of English and the local language. Proficiency in additional languages may be considered an asset but is not mandatory for this position.

Additional Notes:
The position offers an attractive remuneration package, starting with an annual net base salary of USD 18,997, subject to mandatory deductions for pension contributions and health insurance. Staff members are entitled to 30 days of annual leave. The recruitment process is subject to WHO's regulations, and candidates may be required to undergo a written test or video assessment. The position is subject to local recruitment, and candidates must be located within the local commuting area of Aden. WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented Member States. The organization adheres to high ethical standards and has a zero-tolerance policy towards misconduct.