Supply Chain Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, dedicated to promoting humane and orderly migration for the benefit of all. With a mission to support governments and migrants alike, IOM operates in over 150 countries, employing thousands of staff members who work tirelessly to address the challenges of migration. IOM's work encompasses a wide range of areas including humanitarian assistance, development programs, and policy advocacy, ensuring that migration is safe, dignified, and beneficial for individuals and communities.

Job Overview:
The Supply Chain Assistant will play a crucial role in supporting the supply chain operations of IOM in Afghanistan. This position involves a variety of functions including procurement, logistics, asset and warehouse management, fleet coordination, contract administration, and vendor management. The selected candidates will work closely with both programmatic and operational teams to ensure that goods and services are delivered in a timely, efficient, and compliant manner, which is essential for supporting IOM's humanitarian and development interventions throughout the country. The role requires a proactive approach to managing procurement requisitions, preparing tender documents, soliciting bids, and ensuring that all procurement activities adhere to IOM's policies and procedures. Additionally, the Supply Chain Assistant will be responsible for maintaining accurate records and documentation throughout the procurement cycle, conducting market surveys to identify potential suppliers, and providing technical support to staff regarding procurement-related instructions and procedures.

Duties and Responsibilities:
The duties and responsibilities of the Supply Chain Assistant include: receiving and consolidating procurement requisition forms, verifying compliance with the Purchase Authorization Matrix, preparing tender documents, soliciting bids and quotations, preparing bid analysis summaries, confirming terms of agreement with suppliers, monitoring the status of open requisitions, coordinating with receiving units for satisfactory delivery notes, reviewing vendor invoices, preparing payment requests, maintaining physical and electronic records of procurement documentation, conducting market surveys for potential suppliers, tracking contractual agreements, monitoring office supplies, providing technical information to staff, performing supply chain tasks related to property and asset management, supporting transportation coordination, monitoring contractor activities, and organizing meetings, workshops, and trainings. The role may also involve performing other duties as assigned by supervisors.

Required Qualifications:
Candidates must possess a university degree in Business Administration, Logistics, Supply Chain Management, or a related field from an accredited academic institution, along with two years of relevant professional experience. Alternatively, candidates with a high school diploma and four years of relevant professional experience will also be considered. Certification in Procurement, Logistics, or Supply Chain Management is considered an advantage, enhancing the candidate's qualifications for the role.

Educational Background:
The educational background required for the Supply Chain Assistant position includes a university degree in Business Administration, Logistics, Supply Chain Management, or a related field from an accredited institution. This educational foundation is essential for understanding the complexities of supply chain operations and effectively managing procurement processes. Candidates with a high school diploma may also qualify if they have substantial relevant professional experience, demonstrating that practical experience can complement formal education in this field.

Experience:
The position requires candidates to have at least two years of relevant professional experience in supply chain management, procurement, logistics, or a related field. For those with a high school diploma, a minimum of four years of relevant experience is necessary. This experience should encompass various aspects of supply chain operations, including procurement processes, vendor management, and logistics coordination, ensuring that candidates are well-equipped to handle the responsibilities of the role effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is typically essential for communication within international organizations like IOM. Additionally, knowledge of local languages spoken in Afghanistan may be beneficial for interacting with local suppliers and stakeholders, enhancing the candidate's ability to perform effectively in the role.

Additional Notes:
The position is based in Herat, Afghanistan, and is likely to be a full-time role. The job may involve working in a challenging environment, given the context of humanitarian operations in the region. Candidates should be prepared for the possibility of working under pressure and adapting to changing circumstances. The organization may offer competitive compensation and benefits, although specific details regarding salary and contract duration are not provided in the job description.