BSA Programme Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace.

Job Overview:
The BSA Programme Assistant position at WFP Djibouti is crucial for supporting the implementation of various programs aimed at assisting the most vulnerable populations in the region. The role involves working closely with the Head of Programmes to coordinate and support all program activities, ensuring the delivery of quality and accurate data and reports. The assistant will be responsible for performing specialized and standardized processes within the technical area of work, which includes supporting program policies and guidelines. This position requires a proactive approach to project management and general office support, ensuring that all activities align with WFP’s mission and operational standards. The BSA Programme Assistant will also engage in field visits to monitor program implementation and gather data, contributing to the overall effectiveness of WFP's initiatives in Djibouti.

Duties and Responsibilities:
The incumbent will have a range of responsibilities, including:

• Performing specialized and standardized processes within the specific technical area of work, supporting alignment with wider program policies and guidelines across various regions in Djibouti.
• Providing project management and general office support, adhering to established targets and WFP’s policies and procedures.
• Compiling data and supporting the analysis and preparation of reports related to food assistance needs, resource utilization, program status, and performance to aid operational decision-making.
• Delivering business support services to program operations by accurately processing and recording information and transactions in corporate systems such as WINGS, COMET, ITS, and WeTravel. This includes preparing Travel Authorizations, initiating and following up on administrative and financial actions, and ensuring compliance with corporate policies and service delivery standards.
• Maintaining records and ensuring the quality assurance of information, contributing to the overall efficiency of program operations.

Required Qualifications:
Candidates must possess a secondary school qualification along with a post-secondary school certificate related to the functional area. Additionally, a minimum of four years of relevant work experience is required. The ideal candidate should demonstrate a proactive attitude, strong planning skills, and the ability to prioritize competing activities effectively. Experience working with technical teams to implement development or humanitarian projects is essential, as is experience in liaising with government authorities for program implementation. Strong interpersonal skills are necessary to manage relationships with diverse stakeholders and external partners.

Educational Background:
The educational background required for this position includes a secondary school qualification complemented by a post-secondary school certificate relevant to the functional area of work. This educational foundation is essential for understanding the complexities of program implementation and support within the humanitarian context.

Experience:
The position requires a minimum of four years of relevant work experience. This experience should ideally include roles that involve project management, data analysis, and direct engagement with program implementation in humanitarian or development settings. Candidates should have a proven track record of working effectively in diverse teams and managing relationships with various stakeholders, including government entities.

Languages:
Fluency in French (level C) is mandatory for this position, as it is the primary language of communication within the WFP Djibouti office. Knowledge of English is considered an added advantage, enhancing the candidate's ability to engage with a broader range of stakeholders and resources.

Additional Notes:
This position is offered under a Service Contract (SC4) for a duration of six months, with the possibility of renewal based on performance and availability of funds. The role is based in Djibouti City and involves field visits to various regions, including Djibouti town, Arta, Ai-sabieh, Dikhil, Tadjourah, and Obock. WFP emphasizes a commitment to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees for applications or recruitment processes, ensuring a fair and equitable hiring environment.