Administrative Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a leading international financial institution that was established in 199

• The EBRD's mission is to foster the transition towards open market-oriented economies and to promote private and entrepreneurial initiative in countries from Central Europe to Central Asia. The organization operates in over 30 countries, employing thousands of staff members who work collaboratively to support economic development and investment opportunities. The EBRD is committed to sustainable development and aims to create a positive impact on the lives of people in the regions it serves.

Job Overview:
The Administrative Assistant role at the EBRD's Resident Office in Nairobi, Kenya, is a pivotal position that provides essential administrative support to the staff. This role involves a variety of tasks including managing travel arrangements, providing secretarial assistance, and supporting project preparation activities. The Assistant will be responsible for ensuring that the office runs smoothly by managing communications, organizing meetings, and maintaining filing systems. The position requires a proactive individual who can handle multiple tasks efficiently while maintaining a professional demeanor. The Assistant will also be involved in liaising with international teams, which necessitates fluency in English and strong communication skills. The role is integral to the success of the office's operations and requires a detail-oriented approach to ensure that all administrative functions are executed effectively.

Duties and Responsibilities:
The Administrative Assistant will be responsible for a wide range of duties including: screening telephone calls and taking messages; providing a professional front-of-house service; distributing mail and ensuring correct correspondence reaches the appropriate EBRD staff member; managing the diaries of Bankers to facilitate smooth office operations; proofreading and drafting routine business correspondence for signatures; organizing conference calls, video conferences, and meetings; making travel arrangements including visa applications and reimbursement processes; providing administrative support in project preparation, due diligence, and monitoring; maintaining an organized filing system for easy retrieval of project information; assisting in the organization of workshops and seminars; preparing presentations for meetings; and handling ad-hoc secretarial and administrative duties as required. The Assistant may also be tasked with financial responsibilities, such as managing petty cash payments and liaising with the Ministry of Foreign Affairs regarding visa and registration issues.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in English, with excellent written and oral communication skills. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible attitude towards work. The ability to prioritize tasks, work independently, and maintain effective communication with colleagues and clients in a multicultural environment is crucial. Attention to detail, the ability to work under pressure, and the capacity to handle confidential information discreetly are also required. Candidates should be reliable, conscientious, and possess a strong team spirit, with the willingness to work overtime when necessary.

Educational Background:
The position requires candidates to have completed higher education, which may include degrees or diplomas in relevant fields such as business administration, management, or related disciplines. Educational qualifications should reflect a strong foundation in administrative practices and communication skills.

Experience:
Candidates should have a proven track record of secretarial and administrative experience, ideally within an international or multicultural environment. Experience in managing office operations, coordinating travel arrangements, and supporting project management activities will be highly regarded. The ability to demonstrate a proactive approach to problem-solving and a flexible attitude towards work responsibilities is essential.

Languages:
Fluency in English is mandatory for this position, as the role involves collaboration with international teams and requires effective communication. Additional language skills may be considered an asset but are not mandatory.

Additional Notes:
This position is a regular contract role based in Nairobi, Kenya, with a contract length that is not specified. The deadline for applications is set for April 10, 202

• The EBRD promotes a hybrid workplace that emphasizes flexibility and inclusivity, and it offers a comprehensive suite of competitive benefits to its employees. The organization values diversity and encourages applications from qualified candidates regardless of their background.