UNEP FI Administrative Internship

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. Established in 1972, UNEP has been instrumental in shaping the global environmental landscape and operates in over 150 countries with a workforce of approximately 1,000 employees. UNEP's mission is to encourage sustainable development through sound environmental practices, and it plays a crucial role in coordinating responses to environmental challenges on a global scale.

Job Overview:
The UNEP FI Administrative Internship is designed to provide support to the UNEP FI Administration Team. The intern will assist in various administrative tasks that are essential for the smooth operation of the UNEP FI Secretariat. This position is ideal for individuals who are interested in gaining practical experience in human resources and administrative processes within an international organization. The intern will be expected to engage with various stakeholders, including interns and consultants, to ensure compliance with administrative procedures and support the onboarding process. The role requires a proactive approach to managing tasks and a keen interest in sustainable finance and environmental issues.

Duties and Responsibilities:
The intern will have a diverse set of responsibilities, including but not limited to: 1) Assisting the UNEP FI HR focal point in reviewing Consultant and Intern Terms of Reference to ensure compliance with required standards. 2) Liaising with interns and consultants to facilitate the submission of necessary documentation for onboarding and enrollment processes. 3) Supporting HR focal points in the documentation process for contract approvals and maintaining HR files. 4) Coordinating with consultants and team leads to track monthly deliverables and activities. 5) Assisting in the invoicing process by tracking invoices and maintaining relevant documentation. 6) Organizing intern meetings and additional briefings as required. 7) Undertaking various administrative duties, including supporting travel requests and compiling travel-related documentation.

Required Qualifications:
Candidates must be final year undergraduate or master’s degree students in Business Administration, Human Resources, or a related field, or have recently graduated (within one year of graduation). Applicants must provide proof of enrollment or graduation date. They should demonstrate good organizational and administrative skills, with a basic understanding of HR processes. Strong research, communication, and writing skills in English are essential, along with attention to detail and the ability to manage tasks independently. Previous exposure to HR or administrative processes is advantageous but not mandatory.

Educational Background:
The educational requirements for this internship include being enrolled in a graduate program (second university degree or equivalent) or being in the final academic year of a first university degree program (minimum Bachelor's level). Alternatively, candidates who have graduated with a university degree within the last year are also eligible. Proof of enrollment or graduation is required at the time of application, and candidates must indicate which eligibility criteria they meet.

Experience:
While professional work experience is not required for this internship, candidates should have a field of study closely related to the internship role. This is an entry-level position aimed at students or recent graduates looking to gain practical experience in an international setting. The internship is designed to provide valuable insights into the workings of the United Nations and the field of sustainable finance.

Languages:
Fluency in oral and written English is mandatory for this internship. Knowledge of French, which is one of the working languages of the United Nations Secretariat, is also required. Additionally, knowledge of another UN language is considered desirable, as it may enhance communication and collaboration within the diverse environment of the United Nations.

Additional Notes:
Interns are not financially remunerated by the United Nations, and they are responsible for their own travel, visa, accommodation, and living expenses. Interns who are not citizens or permanent residents of Switzerland may need to obtain the appropriate visa and work authorization. It is important for successful candidates to discuss their specific visa requirements before accepting the internship offer. The United Nations does not charge any fees at any stage of the recruitment process.