Budget & Programming Assistant G5

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. WFP operates in numerous countries around the globe, employing thousands of individuals dedicated to humanitarian efforts. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from various backgrounds to apply. WFP has received the Nobel Peace Prize in 2020, highlighting its significant contributions to global humanitarian efforts. The organization fosters a diverse and inclusive work environment, investing in the personal and professional development of its employees through various training and mentorship programs, and offers opportunities for internal mobility across its global offices.

Job Overview:
The Budget & Programming Assistant position at WFP is designed to provide essential technical support for the efficient planning, monitoring, and analysis of project financial performance. The role is crucial for enhancing the optimal use of financial resources within the organization. The assistant will work closely with the Head of Budget & Programming, contributing to the review of budget plans and ensuring compliance with WFP financial policies and procedures. This position requires a proactive approach to financial analysis and resource optimization, as well as effective communication with various stakeholders to clarify discrepancies and support decision-making processes. The assistant will also play a key role in pipeline management, ensuring that operational effectiveness is maximized and that resources are deployed efficiently in response to emergencies.

Duties and Responsibilities:

• Contribute to the review of budget plans, monitoring, and analysis of project financial performance, making recommendations in compliance with WFP financial policies and procedures.
• Provide basic analysis on fund and grant balances, referring discrepancies to the supervisor to support maximum fund utilization.
• Facilitate pipeline management to prevent and address pipeline breaks, maximizing operational effectiveness.
• Enter accurate data into corporate systems within established deadlines to enable easy access to information for planning and decision-making.
• Compile data and provide basic analysis, maintaining accurate records and preparing periodic and ad hoc reports for internal and external stakeholders.
• Maintain communication with individuals regarding project funds management to clarify discrepancies and optimize fund usage.
• Provide guidance and on-the-job training to other staff in budget planning and fund management.
• Follow standard emergency preparedness practices to ensure WFP can respond quickly to crises.

Required Qualifications:
The position requires a completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Candidates should have a solid understanding of financial documentation and budget analysis, as well as experience in data collection and pipeline management. Strong analytical skills and attention to detail are essential for success in this role.

Educational Background:
Candidates must have completed secondary school education. A post-secondary certificate in a relevant field is preferred, indicating a foundational understanding of budget and financial management principles.

Experience:
The role requires a minimum of 5 years of related job experience, demonstrating a background in financial analysis, budget preparation, and project management. Candidates should have experience in supporting complex financial documentation and contributing to budget analyses.

Languages:
Fluency in English (level C) is mandatory for this position. Depending on the location of the post, fluency or intermediate knowledge (level B) of another official UN language may also be required. Additionally, fluency in the local language may be necessary for effective communication in the duty station.

Additional Notes:
This position is full-time and based in Harare, Zimbabwe. The World Food Programme emphasizes the importance of diversity and inclusion in its workforce and is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees for applications or recruitment processes, ensuring a fair and equitable hiring process for all candidates.