Supply Assistant

Job Posting Organization:
The job posting organization is UNHCR, the United Nations High Commissioner for Refugees, which was established in 195

• Its mission is to safeguard the rights and well-being of refugees, to ensure that everyone can exercise the right to seek asylum and find safe refuge in another state, and to promote lasting solutions for those who have been forcibly displaced. UNHCR operates in over 130 countries and has a workforce of more than 18,000 staff members dedicated to helping millions of people worldwide. The organization focuses on providing protection, assistance, and solutions to refugees and displaced persons, working closely with governments, NGOs, and other partners to achieve its goals.

Job Overview:
The Supply Assistant plays a crucial role in supporting the supply chain functions within UNHCR. This position involves a variety of tasks related to planning, sourcing, procurement, transport, shipping, customs clearance, warehousing, asset management, and fleet management. The Supply Assistant is expected to work under the supervision of a higher-level supply position, receiving guidance on complex issues while independently managing routine tasks. The role requires effective communication and collaboration with various stakeholders, including other UNHCR offices, UN agencies, NGOs, government partners, and commercial contractors. The incumbent is responsible for ensuring the efficient management of material resources within the designated area, contributing to the overall mission of UNHCR to assist persons of concern. The Supply Assistant must adhere to UNHCR's regulatory framework and core values, which emphasize professionalism, integrity, and respect for diversity.

Duties and Responsibilities:
The Supply Assistant's duties include supporting supply chain activities in compliance with established rules and procedures, ensuring timely and quality delivery of goods and services to persons of concern. Responsibilities encompass warehouse management, assisting with customs clearance processes, drafting exemption requests, and providing updates on the status of supply requests. The incumbent will maintain accurate records of supply activities, prepare purchase requests, and assist in the preparation of quotation requests and tenders. Additionally, the Supply Assistant will produce bid-tabulations, dispatch approved purchase orders, and follow up on deliveries. The role also involves generating asset management reports, assessing vendor capabilities, and maintaining relevant databases. In the regional context, the Supply Assistant will track global Supply KPIs, monitor periodic supply exercises, and assist in the management of the MSRP. In country operations, the incumbent will ensure effective local liaison for supply activities and manage the storage of goods according to best practices and UNHCR regulations. The role requires proactive identification and management of risks and opportunities impacting supply objectives.

Required Qualifications:
Candidates must possess a minimum of one year of relevant experience with a High School Diploma or a Bachelor’s degree or equivalent. Essential functional skills include IT literacy, customs clearance, logistics, supply planning, warehouse management, asset management, and fleet management. The role requires a strong commitment to accountability, client orientation, teamwork, and communication. Candidates should demonstrate a commitment to continuous learning and organizational awareness, as well as technological awareness in their work.

Educational Background:
The educational background required for this position includes a High School Diploma as a minimum, with a Bachelor’s degree or equivalent being preferred. There are no specific field requirements mentioned, indicating that candidates from various educational backgrounds may apply, provided they meet the experience criteria.

Experience:
The position requires at least one year of relevant experience in supply chain management or a related field. This experience can be gained through previous roles in logistics, procurement, or warehouse management, ideally within a humanitarian or UN context. Familiarity with UNHCR operations and supply chain processes is considered an asset.

Languages:
For this position, knowledge of English is mandatory, and proficiency in the UN working language of the duty station is required if it is not English. Additionally, knowledge of the local language is beneficial. Candidates are expected to have at least a B2 level of proficiency in the required languages, with French being a desired language for this role.

Additional Notes:
This position is classified as a General Service role at the GS4 grade level. The contract is regular and is expected to start on October 1, 202

• The position is family-friendly, indicating that it accommodates family members of staff. The role is based in Bujumbura, Burundi, and may involve interactions with various stakeholders in the region. Compensation and benefits will be aligned with UNHCR's salary scales and policies, and the organization emphasizes a commitment to creating a safe and respectful working environment for all employees.