Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution that was established in 199

• Its mission is to promote the transition to open market-oriented economies and to foster private and entrepreneurial initiative in countries from Central Europe to Central Asia. The EBRD operates in over 30 countries and employs around 2,000 staff members. The organization focuses on investing in projects that create jobs, promote sustainable development, and enhance the quality of life in the regions it serves. The EBRD is committed to fostering a diverse and inclusive workplace, reflecting the communities it serves and ensuring equal opportunities for all employees.

Job Overview:
The Assistant position at EBRD is designed to provide comprehensive administrative support to staff members, particularly in the Banking division. The role encompasses a variety of tasks aimed at facilitating smooth operations within the office. The Assistant will be responsible for managing travel arrangements, providing secretarial assistance during project preparations, and ensuring effective communication within the team and with external stakeholders. This position requires a proactive approach to problem-solving and the ability to handle multiple tasks efficiently. The Assistant will play a crucial role in maintaining the office's organizational structure, ensuring that all correspondence and documentation are managed effectively. The ideal candidate will thrive in a dynamic environment and contribute positively to the team's objectives.

Duties and Responsibilities:
The Assistant's duties include screening telephone calls and taking messages, providing a professional front-of-house service, and acting as a receptionist when necessary. The role involves distributing mail to ensure correspondence reaches the appropriate EBRD staff member. The Assistant will manage shared calendars, send out Teams invites, and organize conference calls and meetings. Additionally, the Assistant will assist in organizing workshops and seminars, prepare presentations, and format documents. Responsibilities also include proofreading and drafting routine business correspondence, arranging translations, and managing travel arrangements for staff, including visa processes and liaising with travel agents. The Assistant will maintain project databases, update filing systems, and support the Office Manager in running the office. Ad-hoc secretarial and administrative duties will also be required as needed.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in both English and Lithuanian, with excellent written and oral communication skills. Essential qualifications include prior secretarial and administrative experience, strong organizational skills, and a proactive and flexible work attitude. The ability to prioritize tasks, work independently, and maintain effective communication is crucial. Attention to detail, the ability to work under pressure, and the capacity to build effective relationships in a multicultural environment are also required. Candidates should be conscientious, reliable, and possess a professional demeanor, with a strong team spirit and the ability to handle multiple assignments efficiently.

Educational Background:
A higher education degree is required for this position. Candidates should have a solid academic background that supports their administrative and organizational skills, as well as their ability to communicate effectively in both English and Lithuanian.

Experience:
The position requires candidates to have relevant secretarial and administrative experience. This experience should demonstrate the ability to manage office tasks efficiently, prioritize workloads, and work under pressure. Candidates should also have a proven track record of building effective working relationships with colleagues and clients in a diverse environment.

Languages:
Fluency in English and Lithuanian is mandatory for this position. Proficiency in additional languages would be considered an asset, enhancing the candidate's ability to communicate with a broader range of stakeholders.

Additional Notes:
This is a full-time position with a short-term contract lasting 12 months. The role is based in Vilnius, Lithuania, and involves working in a hybrid environment that promotes flexibility and connectedness. The EBRD emphasizes employee wellbeing and offers a comprehensive suite of competitive benefits. The organization is committed to diversity and encourages applications from all qualified candidates, regardless of their background.