Shipping Officer

Job Posting Organization:
CERN, the European Organization for Nuclear Research, is a leading scientific research institution established in 195

• It is located in Geneva, Switzerland, and is known for its groundbreaking work in particle physics. CERN employs over 2,500 staff members and collaborates with thousands of scientists from around the world, representing more than 100 nationalities. The organization operates in multiple countries, fostering international collaboration in scientific research and technological innovation. CERN's mission is to push the frontiers of science and technology, contributing to our understanding of the universe through innovative research and development.

Job Overview:
As a Shipping Officer in CERN's Shipping Unit, you will play a crucial role in organizing and coordinating the import and export transportation of goods worldwide. This position involves managing a diverse range of shipments, including chemicals, radioactive materials, dual-use items, and other regulated goods. Your responsibilities will include ensuring safe, efficient, and compliant transport operations, which are vital for the smooth functioning of CERN's global supply chain. You will be tasked with coordinating transport requests, preparing necessary documentation and quotations, advising CERN users on logistics solutions, and ensuring compliance with international regulations. This role is essential for maintaining the integrity and reliability of CERN's operations, contributing to the organization's mission of advancing scientific knowledge.

Duties and Responsibilities:
Your primary duties will include reviewing, correcting, and validating transport requests, as well as organizing import and export shipments by various modes of transport such as road, air, sea, and rail. You will ensure compliance with transport, customs, and dangerous goods regulations, preparing and verifying all necessary transport and customs documentation. Coordination with carriers, freight forwarders, and internal stakeholders will be a key part of your role, as you track shipments and ensure timely delivery. You will also advise CERN users on transport and logistics solutions, prepare transport quotations, and recommend the most suitable shipping options. Additionally, you will verify and approve transport invoices, resolve transport issues, claims, and delivery disputes, and provide excellent customer service by responding to users' transport-related inquiries. Supporting continuous improvement of shipping processes and logistics tools will also be part of your responsibilities.

Required Qualifications:
To be considered for this position, you should have some experience in organizing international transport operations, which includes customer service and coordination with various partners across the transport industry. Initial exposure to Incoterms® and their application in international trade and transport is also required. You should have experience in writing clear and structured procedures and work instructions. Excellent interpersonal and communication skills are essential, along with a strong customer and service-oriented mindset. Strong organizational skills are necessary to effectively manage priorities and adapt to a dynamic working environment. Proficiency in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word, is also required. Fluency in both spoken and written English and French is mandatory.

Educational Background:
The ideal candidate should possess a general secondary education diploma. It is important to note that applicants with a Bachelor's, Master's, or PhD degree are not eligible for this position. By the application deadline, candidates should have a maximum of two years of professional experience since graduation in Commercial Business Administration or a related field.

Experience:
Candidates should have a maximum of two years of professional experience since graduation. This experience should be relevant to the role of Shipping Officer, particularly in organizing international transport operations and customer service. It is essential that applicants have not previously held a CERN fellow or graduate contract.

Languages:
Fluency in both spoken and written English and French is mandatory for this position. Proficiency in additional languages may be considered an asset but is not required.

Additional Notes:
The contract duration for this position is 24 months, with a possible extension of up to 36 months maximum. The working hours are set at 40 hours per week, and the job offers flexibility with a hybrid working model. The target start date for this position is January 1, 202

• The job reference is SCE-SSC-SC-2026-217-GRAE. The position falls under the field of Logistics & Transport, benchmark job 5B0010 - Process/Services Assistant. The compensation includes a monthly stipend of 4687 Swiss Francs per month, which is tax-free. Employees are entitled to 30 days of paid leave per year, plus an additional two weeks of annual closure. Coverage by CERN’s comprehensive health insurance scheme is provided for the employee, their spouse, and children, along with membership in the CERN Pension Fund. Family, child, and infant monthly allowances are available depending on individual circumstances. A relocation package, including an installation grant and travel expenses, may also be provided based on individual circumstances. On-the-job and formal training, including language classes, will be offered.