Job Description
Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to save, protect, and transform lives in need, CRS operates in more than 100 countries worldwide. The organization is committed to improving the lives of the poor and vulnerable, regardless of race, religion, or nationality. CRS engages in various programs, including emergency response, health, agriculture, education, microfinance, and peacebuilding. The agency fosters a collaborative, mission-driven culture and welcomes individuals from diverse faiths and secular traditions who share its values and commitment to service. CRS is dedicated to safeguarding children and vulnerable adults from abuse and exploitation, ensuring that its processes and policies reflect this commitment. The organization prioritizes hiring candidates from the regions in which it operates, and its talent acquisition procedures emphasize the rights and dignity of all individuals.
Job Overview:
The Procurement Assistant will play a crucial role in supporting the procurement cycle, ensuring the acquisition of goods and services that contribute to high-quality programming aimed at assisting the poor and vulnerable populations. This position requires a proactive approach to enhance the quality and efficiency of procurement activities by adhering to principles of stewardship, integrity, transparency, and accountability. The successful candidate will assist in preparing Purchase Requisition Forms, maintaining procurement plans, and tracking tools to facilitate timely communication regarding procurement needs and order statuses. The role also involves engaging with suppliers to ensure the procurement process is efficient and effective, thereby supporting the overall mission of CRS in delivering impactful services to communities in need.
Duties and Responsibilities:
The Procurement Assistant will be responsible for a variety of tasks, including but not limited to: supporting requestors in preparing comprehensive Purchase Requisition Forms; maintaining the procurement plan and tracking tool to ensure timely communication of procurement needs; assisting the Procurement Officer in identifying and vetting reliable suppliers; visiting supplier sites to gather information and support due diligence; purchasing items in accordance with CRS procurement documents; preparing Payment Requests with accurate supporting documentation; and following up with requestors and suppliers to resolve any discrepancies. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively while ensuring compliance with CRS procurement standards.
Required Qualifications:
Candidates must possess a High School diploma as a minimum requirement. A Bachelor's Degree is preferred but not mandatory. Additionally, candidates should have a minimum of 2 years of relevant work experience in procurement, purchasing, logistics, or administrative processes. Strong writing skills, knowledge of local market conditions, and proficiency in MS Office (Excel and Word) are essential. Candidates should demonstrate ethical conduct, a strong customer service orientation, and excellent communication and interpersonal skills. The ability to work effectively in diverse teams and a proactive, solutions-oriented mindset are also important.
Educational Background:
The educational background required for this position includes at least a High School diploma. While a Bachelor's Degree is considered a plus, it is not a strict requirement. The emphasis is on relevant experience and skills that align with the responsibilities of the Procurement Assistant role.
Experience:
The position requires a minimum of 2 years of work experience in supporting procurement, purchasing, logistics, or administrative activities. This experience should demonstrate the candidate's ability to effectively manage procurement processes and contribute to the overall efficiency of operations within the organization.
Languages:
The mandatory language for this position is English. Proficiency in English is essential for effective communication and documentation. Additional language skills may be considered advantageous but are not explicitly required for this role.
Additional Notes:
This position does not specify a deadline for applications. It is important to note that the role may involve travel, with a requirement of being willing and able to travel up to 20%. CRS offers a comprehensive benefits package for U.S.-based staff, including medical, dental, life insurance, vision, and a retirement savings plan. For candidates employed outside the U.S., benefits packages will be based on the country of employment. The successful candidate will be expected to adhere to CRS's Code of Conduct and participate in safeguarding measures to protect program participants and community members from exploitation and abuse. The organization is an Equal Opportunity Employer and prioritizes candidates who are citizens or permanent residents of the countries where CRS operates.
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to save, protect, and transform lives in need, CRS operates in more than 100 countries worldwide. The organization is committed to improving the lives of the poor and vulnerable, regardless of race, religion, or nationality. CRS engages in various programs, including emergency response, health, agriculture, education, microfinance, and peacebuilding. The agency fosters a collaborative, mission-driven culture and welcomes individuals from diverse faiths and secular traditions who share its values and commitment to service. CRS is dedicated to safeguarding children and vulnerable adults from abuse and exploitation, ensuring that its processes and policies reflect this commitment. The organization prioritizes hiring candidates from the regions in which it operates, and its talent acquisition procedures emphasize the rights and dignity of all individuals.
Job Overview:
The Procurement Assistant will play a crucial role in supporting the procurement cycle, ensuring the acquisition of goods and services that contribute to high-quality programming aimed at assisting the poor and vulnerable populations. This position requires a proactive approach to enhance the quality and efficiency of procurement activities by adhering to principles of stewardship, integrity, transparency, and accountability. The successful candidate will assist in preparing Purchase Requisition Forms, maintaining procurement plans, and tracking tools to facilitate timely communication regarding procurement needs and order statuses. The role also involves engaging with suppliers to ensure the procurement process is efficient and effective, thereby supporting the overall mission of CRS in delivering impactful services to communities in need.
Duties and Responsibilities:
The Procurement Assistant will be responsible for a variety of tasks, including but not limited to: supporting requestors in preparing comprehensive Purchase Requisition Forms; maintaining the procurement plan and tracking tool to ensure timely communication of procurement needs; assisting the Procurement Officer in identifying and vetting reliable suppliers; visiting supplier sites to gather information and support due diligence; purchasing items in accordance with CRS procurement documents; preparing Payment Requests with accurate supporting documentation; and following up with requestors and suppliers to resolve any discrepancies. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively while ensuring compliance with CRS procurement standards.
Required Qualifications:
Candidates must possess a High School diploma as a minimum requirement. A Bachelor's Degree is preferred but not mandatory. Additionally, candidates should have a minimum of 2 years of relevant work experience in procurement, purchasing, logistics, or administrative processes. Strong writing skills, knowledge of local market conditions, and proficiency in MS Office (Excel and Word) are essential. Candidates should demonstrate ethical conduct, a strong customer service orientation, and excellent communication and interpersonal skills. The ability to work effectively in diverse teams and a proactive, solutions-oriented mindset are also important.
Educational Background:
The educational background required for this position includes at least a High School diploma. While a Bachelor's Degree is considered a plus, it is not a strict requirement. The emphasis is on relevant experience and skills that align with the responsibilities of the Procurement Assistant role.
Experience:
The position requires a minimum of 2 years of work experience in supporting procurement, purchasing, logistics, or administrative activities. This experience should demonstrate the candidate's ability to effectively manage procurement processes and contribute to the overall efficiency of operations within the organization.
Languages:
The mandatory language for this position is English. Proficiency in English is essential for effective communication and documentation. Additional language skills may be considered advantageous but are not explicitly required for this role.
Additional Notes:
This position does not specify a deadline for applications. It is important to note that the role may involve travel, with a requirement of being willing and able to travel up to 20%. CRS offers a comprehensive benefits package for U.S.-based staff, including medical, dental, life insurance, vision, and a retirement savings plan. For candidates employed outside the U.S., benefits packages will be based on the country of employment. The successful candidate will be expected to adhere to CRS's Code of Conduct and participate in safeguarding measures to protect program participants and community members from exploitation and abuse. The organization is an Equal Opportunity Employer and prioritizes candidates who are citizens or permanent residents of the countries where CRS operates.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.