HR Administrator (2 positions)

Job Posting Organization:
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that was established to provide emergency aid to people affected by armed conflict, epidemics, healthcare exclusion, and natural disasters. MSF operates in over 70 countries and has a workforce of more than 45,000 employees worldwide. The organization is committed to delivering assistance based solely on need, without discrimination based on race, religion, gender, or political affiliation. MSF International serves as the legal entity that binds MSF’s 24 sections and 28 associations together, providing coordination, information, and support to the MSF Movement, as well as implementing international projects and initiatives as requested. Registered in Switzerland, MSF International plays a crucial role in ensuring that the organization operates effectively across various regions and contexts.

Job Overview:
The HR Administrator (HR Admin) position is critical within the MSF International Office (ICO) as it focuses on delivering high-quality HR administration for NCR International Mobile Staff. The HR Admin is responsible for managing employment contracts and processing benefits programs while maintaining a strong customer service attitude. This role serves as the first point of contact for employees regarding HR administrative issues, including payroll and benefits inquiries. The HR Admin must ensure compliance with internal processes, HR policies, and legal regulations, particularly in relation to Swiss labor law. The position requires a proactive approach to problem-solving and a commitment to continuous improvement in HR processes and systems. The HR Admin will work closely with various stakeholders, including managing sections and other HR team members, to ensure smooth HR operations and support for employees.

Duties and Responsibilities:
The HR Admin will handle a variety of responsibilities, including but not limited to: acting as a contact person for HR administrative issues, providing support on payroll inquiries, managing employment contracts, ensuring accurate registration of employees in HRIS systems, developing employment contracts based on work orders, terminating contracts as necessary, reviewing salary grading for employees, supporting post-payroll processes, maintaining employee personnel files, updating HR information systems, ensuring timely registration and deregistration of international medical insurance, advising employees on health insurance claims, ensuring compliance with internal policies, and participating in the continuous development of HR processes. The HR Admin will also be responsible for monitoring GDPR compliance, advising on potential risks, and collaborating with overseas counterparts to ensure effective HR administration.

Required Qualifications:
Candidates must possess a minimum of 1 year of experience in MSF HR administration, with experience as an OC HR admin being highly valued. A strong understanding of MSF HR policies and processes, particularly IRP2, is essential. The ability to work independently with minimal supervision, along with excellent planning and organizational skills, is required. Knowledge of Swiss employment law is considered an asset. Candidates should demonstrate good interpersonal and communication skills, and a pragmatic and rigorous approach to their work. Proficiency in English is essential, while knowledge of French is desirable.

Educational Background:
While specific educational qualifications are not explicitly stated, candidates are generally expected to have a relevant background in human resources, business administration, or a related field. A degree or certification in HR management may be advantageous, but practical experience in HR administration is prioritized.

Experience:
The position requires at least 1 year of experience in HR administration, preferably within the context of MSF. Experience as an OC HR admin will be highly valued, indicating familiarity with the organization's specific HR policies and procedures. Candidates should be able to demonstrate their ability to manage HR processes effectively and efficiently, with a focus on customer service and compliance.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within MSF. Knowledge of French is considered a valuable asset, as it may facilitate communication with French-speaking colleagues and stakeholders.

Additional Notes:
This is a permanent position at 100% workload, with the successful candidate being offered a contract in the MSF office of their country of residence at the time of application. The deadline to apply for this position is 7 September 2026, and the starting date is as soon as possible. MSF is committed to fostering an inclusive culture that values diversity and encourages applications from individuals of all backgrounds. The organization also emphasizes its commitment to preventing abuse and misconduct in its work and care spaces, and it is dedicated to removing barriers for individuals with specific accessibility needs.