Procurement Specialist II

Job Posting Organization:
The job posting organization is CRS (Catholic Relief Services), which is a well-established international humanitarian organization founded in 194

• CRS operates in over 100 countries and employs thousands of staff members dedicated to alleviating suffering and promoting human development. The organization focuses on providing assistance to the poor and vulnerable, emphasizing the importance of community engagement and sustainable development. CRS is committed to ethical practices and adheres to high standards of accountability and transparency in its operations.

Job Overview:
The Procurement Specialist II plays a crucial role in coordinating and executing procurement activities, primarily focusing on services and consultancies that support Global and Country Programs (CP). This position is vital for ensuring that procurement processes are timely, compliant, and cost-effective. The Specialist will independently manage assigned procurements, analyze requirements and risks, and provide guidance to stakeholders to facilitate effective procurement outcomes. The role requires a strong understanding of procurement regulations and practices, as well as the ability to navigate complex procurement scenarios to support high-quality programming for vulnerable populations.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Specialist II include coordinating and executing moderately complex to complex procurement activities, which encompass supplier research, solicitation processes, bid evaluations, negotiation activities, and the preparation of award documentation and contracts or purchase orders. The Specialist must maintain complete and accurate procurement files that are audit-ready, documenting all actions, decisions, approvals, modifications, and compliance requirements throughout the procurement lifecycle. Additionally, the Specialist will review contracts and purchase orders for completeness and compliance, assess contract terms and procurement risks, and coordinate with various stakeholders to support contract administration. This includes advising requestors and budget holders on procurement requirements and sourcing options, providing procurement support to country programs, and analyzing procurement data to identify opportunities for improvement and efficiency.

Required Qualifications:
The required qualifications for the Procurement Specialist II position include a Bachelor's Degree in a relevant field or equivalent work experience. Candidates must have a minimum of 5 years of work experience in procurement or purchasing management, preferably within an international organization. Proven experience in reviewing and negotiating contracts is essential, along with experience in leading services and consultancy procurements. Candidates should demonstrate strong analytical skills, attention to detail, and the ability to communicate effectively with diverse stakeholders. Knowledge of donor procurement regulations and local market conditions is also required, as well as proficiency in MS Office applications.

Educational Background:
Candidates must possess a Bachelor's Degree in a relevant field, which may include business administration, supply chain management, or a related discipline. Equivalent work experience may be considered in lieu of formal education, particularly for candidates with extensive procurement experience in international settings.

Experience:
The position requires a minimum of 5 years of relevant work experience in procurement or purchasing management. Candidates should have a strong background in contract negotiation and administration, as well as experience in managing procurement processes for services and consultancies. Familiarity with international procurement regulations and practices is highly desirable, along with a proven track record of successfully managing procurement risks and ensuring compliance with applicable standards.

Languages:
English is a mandatory language for this position, with proficiency required for effective communication and documentation. Additionally, knowledge of French, Spanish, or Arabic is highly desirable, as these languages may enhance the Specialist's ability to engage with diverse stakeholders and support procurement activities in various regions.

Additional Notes:
The position is remote, allowing for flexibility in work location. The Specialist should be willing and able to travel up to 30% of the time to support procurement activities in various locations. This role does not have supervisory responsibilities, making it suitable for candidates seeking a specialized position within procurement. CRS offers a comprehensive benefits package for U.S.-based staff, including medical, dental, life insurance, vision, and a generous retirement savings plan. For candidates employed outside the U.S., benefits packages will be based on the country of employment and the in-country office where the candidate will perform their role. CRS fosters a collaborative, mission-driven work culture focused on improving the lives of the poor and vulnerable globally.