Online Volunteers for Post-Event Coordination and Documentation

Job Posting Organization:
The Chongqing Renewable Energy Society (CQRES) is an organization dedicated to advancing the research, development, and deployment of renewable and clean energy technologies in southwest China. Established with the mission to serve as a bridge between government, industry, research institutions, and local communities, CQRES plays a crucial role in promoting sustainable energy practices. The organization is actively involved in contributing to China's national energy transition goals and operates with a focus on advancing clean energy, providing technical services, hosting international platforms, building international partnerships, and serving a growing network of members. CQRES connects and supports 336 members, including energy producers, major energy users, research institutes, energy-saving service providers, and government departments across the clean energy ecosystem.

Job Overview:
The position of Online Volunteers for Post-Event Coordination and Documentation is designed to support the Youth Scientists Salon (Singularity Meeting) held under the 2026 Mountain Green Sustainable Development International Cooperation Forum. This role is crucial for ensuring that all documentation and records from the event are accurately consolidated and organized. Volunteers will be responsible for reviewing and organizing various materials generated during the event, including participant lists, session notes, and attendance records. The role emphasizes the importance of structured support in documenting implementation issues and preparing reference materials for future activities. Volunteers will work collaboratively to ensure that all aspects of post-event documentation are handled efficiently, contributing to the overall success of the forum and its objectives.

Duties and Responsibilities:
The duties and responsibilities of the Online Volunteers include:

• Reviewing, updating, and consolidating participant lists, role assignments, confirmation status, and attendance records.
• Organizing event coordination checklists used during the roundtable dialogue and identifying follow-up items.
• Assisting in the organization of completed sign-in records, moderator notes, name lists, and participant briefing documents.
• Supporting the organization of agenda information, timing notes, session materials, and coordination notes generated before and during the activity.
• Compiling and categorizing coordination issues identified during the activity and documenting resolutions or follow-up requirements.
• Cross-checking participant, attendance, session, and coordination records to enhance the completeness and consistency of post-event documentation.
• Preparing organized reference folders or document indexes for the organizing team for subsequent reporting and follow-up activities.
• Drafting a short event coordination summary post-activity, including participant attendance, main implementation notes, feedback points, outstanding follow-up items, and suggestions for future activities.

Required Qualifications:
The required qualifications for this position include strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Volunteers should possess good communication skills, both written and verbal, to effectively document and summarize event activities. Familiarity with event coordination and documentation processes is preferred, as well as the ability to manage multiple tasks efficiently. A proactive approach to identifying issues and suggesting improvements is also essential for this role.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in fields related to renewable energy, environmental science, event management, or communications would be beneficial. Volunteers should have a basic understanding of sustainable development principles and the role of youth in promoting clean energy initiatives.

Experience:
Experience in event coordination, documentation, or volunteer work is advantageous but not mandatory. The role is open to individuals who are eager to learn and contribute to the success of the Youth Scientists Salon and the broader objectives of the Chongqing Renewable Energy Society. Previous involvement in similar events or projects will be considered a plus.

Languages:
Proficiency in English is mandatory for this position, as all documentation and communication will be conducted in English. Knowledge of Mandarin or other languages relevant to the participants may be considered an asset but is not required.

Additional Notes:
This position is a volunteer role and does not specify a contract duration. It is expected to be part-time, focusing on post-event activities following the Youth Scientists Salon. The role is open to both national and international volunteers, allowing for a diverse range of applicants. Compensation details are not provided, as this is a volunteer position, but participants may gain valuable experience and networking opportunities within the renewable energy sector.