HR Specialist (Recruitment Specialist)

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent international humanitarian organization founded in Denmark in 195

• With a mission to assist refugees and internally displaced persons globally, DRC provides emergency aid, advocates for their rights, and works towards sustainable solutions for a brighter future. The organization has grown significantly over the years, employing over 7,000 staff and engaging around 8,000 volunteers. DRC operates in multiple countries, including conflict-affected areas and regions where refugees settle, focusing on responsible and sustainable solutions. In Syria, DRC has been active since 2008, initially responding to the Iraqi refugee crisis and later expanding its efforts to address the ongoing Syria crisis from 2011 onwards. DRC's work in Syria encompasses a comprehensive approach to displacement, addressing life-saving humanitarian needs and supporting community recovery until durable solutions can be achieved. The organization emphasizes resilience-building for individuals and communities in protracted displacement situations and during post-conflict recovery stages. DRC also engages in cross-border responses to the Syria crisis, collaborating with neighboring countries such as Jordan, Lebanon, Türkiye, and Iraq to provide protection monitoring and advocacy.

Job Overview:
The HR Specialist (Recruitment Specialist) plays a crucial role in coordinating the end-to-end recruitment and onboarding processes for the Danish Refugee Council's operations in Syria. This position is responsible for ensuring that recruitment practices are timely, fair, and transparent, adhering to DRC policies, national labor legislation, and donor requirements. The Recruitment Specialist will provide technical guidance to hiring managers and HR colleagues, supporting recruitment planning, reporting, and process improvement. The role requires a proactive approach to managing recruitment requests, reviewing job descriptions, coordinating advertising and sourcing efforts, and ensuring compliance with established procedures. The Recruitment Specialist will also oversee the onboarding process for new employees, ensuring that all pre-employment documentation is completed and that new hires are effectively integrated into the organization. This position is vital for maintaining a high standard of recruitment quality and compliance, as well as for fostering a positive experience for candidates and new employees.

Duties and Responsibilities:

• Recruitment & Talent Acquisition: Confirm recruitment requests are approved and aligned with staffing plans; review job descriptions and selection criteria; coordinate advertising, sourcing, longlisting, shortlisting, written tests, interviews, and reference checks; ensure recruitment panels are appropriately constituted; prepare selection documentation and recruitment reports; coordinate employment offers and candidate communication; maintain talent pools for recurring positions; ensure consistent recruitment practices across locations; ensure compliance with DRC policies and Syrian labor law.
• Onboarding & Employee Integration: Manage the onboarding process for new employees; ensure completion of pre-employment documentation; prepare onboarding schedules and induction plans; coordinate with relevant stakeholders for timely provision of equipment and workspace; monitor new hire integration and provide support during onboarding and probation periods.
• Workforce & Recruitment Planning: Support annual workforce planning; coordinate with department heads to identify staffing requirements; maintain and update the organizational structure; generate headcount and recruitment reports.
• HR Governance, SOPs & Process Improvement: Develop and update recruitment and onboarding SOPs, templates, and process documentation.
• Recruitment Quality, Compliance & Reporting: Ensure compliance with procedures and labor legislation; maintain confidential recruitment files; update recruitment systems and prepare reports on recruitment progress.
• Recruitment Systems & Data Management: Maintain accuracy of recruitment databases and applicant tracking systems; produce recruitment dashboards and reports for management review.
• Training & Stakeholder Support: Act as a subject matter expert for recruitment processes; provide technical guidance to HR colleagues and hiring managers.

Required Qualifications:
The ideal candidate for the HR Specialist (Recruitment Specialist) position should possess a minimum of three years of experience in recruitment, talent acquisition, or human resources. They should have experience in end-to-end recruitment processes, online recruitment systems, structured assessments, and compliance with national labor legislation. Familiarity with onboarding, workforce planning, and HR operations is essential. Additionally, experience in developing standard operating procedures (SOPs), policies, and HR process documentation is preferred. The candidate should demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Educational Background:
Candidates must hold a Bachelor's Degree in Human Resources, Business Administration, or a related field. This educational background provides the foundational knowledge necessary for understanding HR principles, recruitment strategies, and organizational behavior, which are critical for success in this role.

Experience:
The position requires a minimum of three years of relevant experience in recruitment, talent acquisition, or human resources. Candidates should have a proven track record of managing the recruitment process from start to finish, including experience with applicant tracking systems and compliance with labor laws. Experience in onboarding and workforce planning is also essential, as well as familiarity with the unique challenges of working in the NGO or humanitarian sector.

Languages:
Fluency in Arabic and English is mandatory for this position. Proficiency in both languages is essential for effective communication with candidates, hiring managers, and stakeholders. Additional language skills may be considered an asset but are not required.

Additional Notes:
The contract length for this position is six months, with the possibility of extension based on performance and available funding. The position is classified as non-management at Level G.2 and is based in Damascus, Syria. The expected start date for this role is September 1, 202

• Interested candidates are encouraged to apply by submitting a cover letter and an updated CV, both in the same language as the vacancy note. Applications that consist solely of a CV will not be considered. The application deadline is August 19, 202
• For more information about the Danish Refugee Council, candidates can visit the organization's website at www.drc.org.