Administrative Associate III

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors, including health, education, and economic development, and aims to create a positive impact through its programs and initiatives.

Job Overview:
The Administrative Associate III position is designed to perform a variety of administrative and office support duties that are essential for the smooth operation of the department. This role requires a comprehensive understanding of organizational and departmental policies and procedures to effectively communicate information regarding programs, functions, and services. The individual in this position will be responsible for preparing documents and reports, utilizing office technology, maintaining files, and managing communications. The Administrative Associate III will report directly to the Senior Project Manager within the Account Development and Sales team, which is part of the Strategy and Resource Mobilization (SRM) department. This role is crucial for ensuring the efficient coordination of day-to-day activities and key business processes within the department. The position may also serve as the primary staff assistant to a department or manager and may involve supervising other employees at an advanced level.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Associate III include performing advanced level administrative tasks, serving as the primary point of contact for internal and external communications, reviewing data for accuracy, coordinating meetings and events, managing files and documentation, and supporting the department's operational needs. Specific tasks include preparing reports and presentations, maintaining databases, scheduling complex activities, handling confidential information, and assisting with financial management. The role also involves problem-solving and providing recommendations for issues that may arise, as well as collaborating with other administrative staff to ensure coverage and support across departments. The Administrative Associate III will be expected to maintain a library of trade journals, assist with special projects, and enforce organizational policies and procedures.

Required Qualifications:
Candidates for the Administrative Associate III position should possess a strong understanding of administrative procedures and practices, with the ability to communicate effectively with staff and clients. The role requires proficiency in office software programs and information systems, as well as attention to detail in data management. The ideal candidate will demonstrate problem-solving skills and the ability to work independently or as part of a team. Familiarity with departmental guidelines and the ability to handle sensitive information are also essential qualifications for this position.

Educational Background:
The educational background required for the Administrative Associate III position includes an Associate's Degree or its international equivalent in Business Administration or a related field. A Bachelor's Degree is preferred, indicating a higher level of education and understanding of business practices.

Experience:
Typically, candidates should have a minimum of 5+ years of relevant experience in administrative roles. Experience in monitoring expenditures, preparing contracts, and familiarity with software such as Deltek and/or Costpoint is advantageous. Additionally, experience in a science or health-related field is preferred, as it aligns with the organization's focus areas.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization. Additional language skills may be considered beneficial, especially in a diverse work environment.

Additional Notes:
This position is classified as full-time, with a typical work schedule of 40 hours per week. The expected salary range for this role is between USD 55,000 and 65,000, depending on experience and qualifications. FHI 360 offers a competitive benefits package, including a 7% contribution to a pension plan, paid vacation, sick days, and holidays. The organization is committed to equal opportunity and affirmative action, ensuring a diverse and inclusive workplace. Candidates should be aware that all offers of employment are subject to screening checks, including reference and criminal record checks.