Staff Assistant

Job Posting Organization:
The Economic Commission for Africa (ECA) is a regional arm of the United Nations established to promote economic and social development in Africa. ECA's mission is to deliver ideas and actions for an empowered and transformed Africa, guided by the 2030 Agenda and Agenda 206

• The organization operates in multiple countries across the continent, focusing on enhancing economic diversification, fiscal management, and regional integration. ECA serves seven member states in Northern Africa, including Algeria, Egypt, Libya, Mauritania, Morocco, Sudan, and Tunisia, and aims to improve the environment for inclusive growth and sustainable development in the region. The organization is committed to addressing regional challenges and advocating for Africa's position on global governance issues.

Job Overview:
The Staff Assistant position at the Economic Commission for Africa (ECA) involves providing comprehensive administrative support to the Office of the Director. The incumbent will be responsible for managing priorities and workflows, ensuring that management directives are executed efficiently. This role requires a proactive approach to communication, as the Staff Assistant will serve as a liaison between the supervisor and senior staff, conveying important information and updates. The position also entails managing time and scheduling for the Director, organizing meetings and official receptions, and handling a variety of complex information requests. The Staff Assistant will play a crucial role in supporting the Director in preparing for intergovernmental meetings and presentations, as well as maintaining administrative procedures to ensure the smooth functioning of the office.

Duties and Responsibilities:
The Staff Assistant will undertake a wide range of responsibilities, including: assisting in the overall administration of the Office of the Director; compiling and analyzing data from various sources; serving as a communications link between the supervisor and senior staff; managing time and scheduling; undertaking representational duties; screening and prioritizing incoming correspondence; researching and summarizing background materials; handling complex information requests; supporting the manager in presentations; establishing and improving administrative procedures; organizing official receptions and meetings; preparing and processing confidential information; exercising quality control for outgoing documents; producing complex documents and reports; managing internal databases; assisting with data collection and analysis; and performing other duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in administration, general office support, or a related area is required. Experience in data analytics or related fields is desirable, as is experience in office management and support for conferences and workshops. Knowledge of ERP systems and international organizations' management solutions is also beneficial. An equivalent combination of education and relevant administrative experience may be considered.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Additional qualifications or certifications in administration or related fields may be advantageous but are not explicitly required.

Experience:
The position requires a minimum of seven years of relevant experience in administration or general office support. Candidates with one year or more of experience in data analytics or related areas will be viewed favorably. Experience in office management and supporting the organization of conferences and workshops is also desirable, indicating a well-rounded background in administrative functions.

Languages:
The working languages of the United Nations Secretariat are English and French, both of which are required for this position. Candidates must demonstrate proficiency at UN Level II in reading, writing, listening, and speaking for both languages. Knowledge of Arabic is desirable, and proficiency in another UN official language is considered an advantage, enhancing the candidate's suitability for the role.

Additional Notes:
This position is subject to local recruitment, meaning applicants must be authorized to work for the United Nations in Morocco. Those selected from outside the duty station will be responsible for relocation expenses. Local recruits are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of securing high standards of efficiency, competence, and integrity in its staff. Candidates with a history of violations of international human rights law or other serious offenses may not be considered for employment. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates.