Job Description
Job Posting Organization:
Médecins Sans Frontières (MSF), also known as Doctors Without Borders, is an international humanitarian medical organization founded in 197
Job Overview:
The Tokyo Cell Assistant position is integral to the operations of the Tokyo Cell, which is part of the Operational Centre Paris (OCP). This role involves supporting the HR Cell Coordinator with both technical and administrative tasks related to the missions in Papua New Guinea, Pakistan, Philippines, Bangladesh, and Iran. The assistant will dedicate 60% of their working time to HR support, which includes managing placement administration and logistics for International Mobile Staff (IMS). The remaining 40% of the time will be spent on supporting cell functioning activities, which may involve organizing events, meetings, and liaising with various departments. The assistant will play a crucial role in ensuring that all necessary documentation and support systems are in place for the effective functioning of the cell and its missions.
Duties and Responsibilities:
The duties and responsibilities of the Tokyo Cell Assistant include managing placement administration and logistics for IMS, coordinating travel arrangements, lodging, visas, work permits, and vaccinations. The assistant will confirm that all pre-departure documents are shared with IMS and ensure that the Matching Docs on the Country Site are updated. They will also support the HR advisor by acting as an alternate on HR information systems, updating the HR database, and collaborating with the Cell HR Coordinator on training facilitation. Additionally, the assistant will conduct analyses of HR data, manage documentation and information, attend weekly cell meetings, and organize administrative needs for cell events. They will be responsible for maintaining high-quality information management and ensuring confidentiality while handling sensitive documents.
Required Qualifications:
Candidates must be enrolled in a master's program in Human Resources, demonstrating a genuine interest in and commitment to the humanitarian principles of MSF. The position requires keen attention to detail, the ability to manage multiple projects simultaneously, and strong interpersonal and communication skills. Proficiency in computer literacy, including word processing and spreadsheet software, is essential. The candidate should possess outstanding time management and organizational skills, the ability to work independently, and excellent judgment and diplomacy. Writing skills for routine business correspondence and internal memos are also necessary.
Educational Background:
The educational background required for this position includes being currently enrolled in a master's course related to Human Resources. This educational requirement is crucial as the position is designed as a work-study opportunity, allowing the candidate to gain practical experience while completing their studies.
Experience:
While specific prior experience may not be mandatory, candidates should demonstrate a strong understanding of HR principles and practices. Experience in administrative roles or internships related to human resources would be beneficial, as it would provide the candidate with relevant skills and knowledge necessary for the position.
Languages:
Fluency in French (B2 level) and English (C1 level) is mandatory for this position. Proficiency in both languages is essential for effective communication within the organization and with international staff. Additional language skills may be considered an asset but are not explicitly required.
Additional Notes:
The position offers a one- or two-year work-study contract, depending on the candidate's educational level, with the possibility of travel to Tokyo. The employment status is part-time, and candidates are required to submit their school schedules with their applications. Compensation will range from 43% to 100% of the minimum wage, based on age and educational level. MSF provides comprehensive health insurance coverage, meal vouchers, and partial coverage for public transportation passes or a bicycle mileage allowance. The expected starting date for the position is as soon as possible, and the application deadline is set for August 21, 2026.
Médecins Sans Frontières (MSF), also known as Doctors Without Borders, is an international humanitarian medical organization founded in 197
- MSF provides medical assistance to populations whose lives are threatened, primarily in situations of armed conflict, epidemics, pandemics, natural disasters, or exclusion from healthcare. The organization operates in numerous countries around the world, with a mission to deliver emergency medical aid and uphold humanitarian principles. MSF is known for its commitment to impartiality, neutrality, and independence, and it employs thousands of staff globally to support its various missions.
Job Overview:
The Tokyo Cell Assistant position is integral to the operations of the Tokyo Cell, which is part of the Operational Centre Paris (OCP). This role involves supporting the HR Cell Coordinator with both technical and administrative tasks related to the missions in Papua New Guinea, Pakistan, Philippines, Bangladesh, and Iran. The assistant will dedicate 60% of their working time to HR support, which includes managing placement administration and logistics for International Mobile Staff (IMS). The remaining 40% of the time will be spent on supporting cell functioning activities, which may involve organizing events, meetings, and liaising with various departments. The assistant will play a crucial role in ensuring that all necessary documentation and support systems are in place for the effective functioning of the cell and its missions.
Duties and Responsibilities:
The duties and responsibilities of the Tokyo Cell Assistant include managing placement administration and logistics for IMS, coordinating travel arrangements, lodging, visas, work permits, and vaccinations. The assistant will confirm that all pre-departure documents are shared with IMS and ensure that the Matching Docs on the Country Site are updated. They will also support the HR advisor by acting as an alternate on HR information systems, updating the HR database, and collaborating with the Cell HR Coordinator on training facilitation. Additionally, the assistant will conduct analyses of HR data, manage documentation and information, attend weekly cell meetings, and organize administrative needs for cell events. They will be responsible for maintaining high-quality information management and ensuring confidentiality while handling sensitive documents.
Required Qualifications:
Candidates must be enrolled in a master's program in Human Resources, demonstrating a genuine interest in and commitment to the humanitarian principles of MSF. The position requires keen attention to detail, the ability to manage multiple projects simultaneously, and strong interpersonal and communication skills. Proficiency in computer literacy, including word processing and spreadsheet software, is essential. The candidate should possess outstanding time management and organizational skills, the ability to work independently, and excellent judgment and diplomacy. Writing skills for routine business correspondence and internal memos are also necessary.
Educational Background:
The educational background required for this position includes being currently enrolled in a master's course related to Human Resources. This educational requirement is crucial as the position is designed as a work-study opportunity, allowing the candidate to gain practical experience while completing their studies.
Experience:
While specific prior experience may not be mandatory, candidates should demonstrate a strong understanding of HR principles and practices. Experience in administrative roles or internships related to human resources would be beneficial, as it would provide the candidate with relevant skills and knowledge necessary for the position.
Languages:
Fluency in French (B2 level) and English (C1 level) is mandatory for this position. Proficiency in both languages is essential for effective communication within the organization and with international staff. Additional language skills may be considered an asset but are not explicitly required.
Additional Notes:
The position offers a one- or two-year work-study contract, depending on the candidate's educational level, with the possibility of travel to Tokyo. The employment status is part-time, and candidates are required to submit their school schedules with their applications. Compensation will range from 43% to 100% of the minimum wage, based on age and educational level. MSF provides comprehensive health insurance coverage, meal vouchers, and partial coverage for public transportation passes or a bicycle mileage allowance. The expected starting date for the position is as soon as possible, and the application deadline is set for August 21, 2026.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.