Supply Chain Assistant

Job Posting Organization:
The Danish Refugee Council (DRC) is one of the world’s leading humanitarian NGOs, dedicated to helping refugees and displaced persons. Established in 1956, DRC operates in multiple countries across the globe, providing assistance in areas such as emergency response, rehabilitation, and development. The organization is committed to ensuring the safety and dignity of individuals affected by conflict and displacement, and it employs thousands of staff worldwide, working collaboratively with local communities and partners to deliver effective humanitarian aid. DRC's mission is to promote durable solutions for refugees and displaced persons, advocating for their rights and providing them with the necessary support to rebuild their lives. The organization values diversity and is committed to gender equality in its workforce, actively encouraging women to apply for positions within the organization.

Job Overview:
The Supply Chain Assistant position at DRC is crucial for ensuring that all supply chain activities are conducted in compliance with the organization's procedures and guidelines. This role focuses on supporting the logistics-operations" style="border-bottom: 1px dotted #007bff !important;">logistics operations in Humera, Ethiopia, and involves translating strategic objectives into actionable plans and daily tasks. The Supply Chain Assistant will provide technical guidance and support to various supply chain activities, ensuring that the needs of the programs are met effectively and efficiently. The position requires a proactive approach to logistics management, including procurement, warehouse management, and fleet operations. The successful candidate will be responsible for maintaining accurate records, generating reports, and ensuring that all logistics operations align with donor requirements and organizational policies. This role is essential for optimizing logistics processes and enhancing the overall effectiveness of DRC's humanitarian efforts in the region.

Duties and Responsibilities:
The Supply Chain Assistant will have a comprehensive set of duties and responsibilities, including but not limited to:

• Supporting and administering procurement processes in accordance with DRC Operations Handbook.
• Providing effective and efficient logistical support to program needs.
• Developing and maintaining relevant databases for procurement and logistics activities.
• Managing the procurement follow-up process and generating weekly and monthly status reports.
• Overseeing warehouse management, including reporting and alert mechanisms for program staff.
• Assisting in the recruitment, training, and capacity building of the logistics team.
• Coordinating with program staff to ensure logistics involvement throughout the program cycle.
• Procuring all goods and services as per established annual procurement plans.
• Tracking all orders, purchases, and deliveries to ensure timely fulfillment. 1
• Ensuring compliance with logistics-specific donor rules and policies. 1
• Overseeing all purchase and service contracts to protect DRC's interests. 1
• Optimizing logistics operations to enhance cost-effectiveness, including establishing long-term supply contracts. 1
• Ensuring effective supplier due diligence in the relevant context. 1
• Correctly applying ERP supply chain processes and ensuring compliance with the Operations Handbook. 1
• Providing monthly comprehensive country reports on procurement activities to the Supply Chain Manager. 1
• Implementing tools to improve procurement management and facilitating the establishment of framework agreements. 1
• Managing fleet and asset management processes in line with DRC Operations Handbook. 1
• Ensuring quality transport and services for the organization, including routine maintenance and repair of vehicles and generators. 1
• Ensuring that all vehicles carry the required on-board documentation and that all documents are kept current, including insurance.

Required Qualifications:
Candidates for the Supply Chain Assistant position must possess a minimum of 1-2 years of experience in humanitarian logistics management, specifically within the fields of supply chain management, fleet management, asset management, and distribution support. They should have knowledge and experience in managing service providers and contractors, demonstrating high integrity and a proactive, stable character. Excellent communication skills, analytical abilities, and negotiation skills are essential. Experience working in NGOs and a proven commitment to accountability practices are also required. Proficiency in computer applications, including word processing and database management, is necessary for this role.

Educational Background:
The educational background required for the Supply Chain Assistant position includes a Bachelor’s degree in Business Administration, Supply Chain Management, or other relevant fields. Candidates should also possess any relevant certifications or licenses that enhance their qualifications for the role.

Experience:
The ideal candidate should have at least 1-2 years of relevant experience in humanitarian logistics management. This experience should encompass various aspects of supply chain management, including procurement, fleet management, and asset management. Familiarity with the operational challenges faced in humanitarian contexts is highly desirable, as is experience in working with diverse teams and stakeholders.

Languages:
Fluency in written and spoken English is mandatory for this position. Candidates should be able to communicate effectively in English, as it is the primary language of operation within the organization. Additional language skills may be considered an asset, particularly if they are relevant to the local context or the populations served by DRC.

Additional Notes:
The Supply Chain Assistant position is a national contract with a duration of 12 months, based in Humera, Ethiopia. The contract type is classified under Band I2, which is a non-management designation. The expected start date for this position is August 15, 202

• Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for national employees. The application process requires all applicants to upload a cover letter and an updated CV, which should not exceed three pages. Applications sent via email will not be considered, and the closing date for applications is July 31, 202
• DRC is committed to gender equality and encourages women candidates to apply to bridge the gender gap. The organization values diversity and is an equal opportunity employer, ensuring that all applicants are considered based on merit without discrimination.