Administrative Management Services Focal Point

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF is known for its inclusive culture and attractive compensation and benefits package, making it a desirable workplace for those passionate about child welfare.

Job Overview:
The Administrative Management Services Focal Point is responsible for delivering efficient and cost-effective administrative support services. This role involves ensuring compliance with UNICEF's administrative policies and procedures, managing administrative operations, and providing guidance for the management of administrative staff. The incumbent will play a crucial role in budget management, property management, contract arrangements, and staff learning and development. The position requires a proactive approach to partnership, coordination, and collaboration within the organization and with external stakeholders, ensuring that administrative services align with UNICEF's mission and operational needs.

Duties and Responsibilities:

• Ensure compliance with UNICEF's administrative policies, procedures, rules, and regulations in all office operations.
• Manage the office's administrative operations, including budget management and property management.
• Oversee contract arrangements and control, ensuring adherence to organizational standards.
• Facilitate staff learning and development initiatives to enhance the capabilities of administrative staff.
• Coordinate partnerships and collaborations with internal and external stakeholders to optimize administrative support services.
• Provide guidance and support for operational coordination, ensuring efficient service management.
• Monitor and track budget expenditures, ensuring financial accountability and transparency.
• Assist in the procurement process and vendor management to ensure quality service delivery.
• Support travel and conference coordination, ensuring compliance with organizational policies. 1
• Contribute to the development of strategies for improving administrative processes and enhancing service delivery.

Required Qualifications:
Candidates must possess a Bachelor’s degree or equivalent in social sciences, business management, administration, finance, or a relevant field. A minimum of two years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, or supply chain management is required. Candidates should demonstrate strong skills in administrative arrangements, service management, and operational coordination. Proficiency in organizational support is essential, along with the ability to work collaboratively in a team environment.

Educational Background:
A Bachelor’s degree or equivalent (First Level University Degree) in a relevant field such as social sciences, business management, administration, or finance is required for this position. This educational background provides the foundational knowledge necessary for effective administrative management and support within UNICEF's operational framework.

Experience:
The position requires a minimum of two years of relevant professional work experience, which should include both national and international exposure in areas such as office management, administration, finance, accounting, ICT, human resources, or supply chain management. Experience in supporting inter-agency operations and familiarity with humanitarian contexts is highly desirable, as it aligns with UNICEF's mission to respond effectively in crises and fragile settings.

Languages:
Proficiency in English and French at a fluent level is mandatory for this position. Additionally, knowledge of another official UN language such as Arabic, Chinese, Russian, or Spanish is considered an asset. This multilingual capability is essential for effective communication and collaboration within UNICEF's diverse operational environment.

Additional Notes:
The position is full-time and may involve international recruitment. UNICEF offers a comprehensive benefits package, including paid parental leave, breastfeeding breaks, and reasonable accommodations for persons with disabilities. The organization promotes a zero-tolerance policy towards discrimination and misconduct, ensuring a safe and inclusive workplace. Candidates may be required to undergo background checks and medical clearance as part of the recruitment process. UNICEF emphasizes the importance of mobility within its workforce, and staff may be called upon to support humanitarian responses as needed.