Business Support Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who work tirelessly to ensure effective humanitarian assistance reaches millions of people globally. WFP is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace.

Job Overview:
The Business Support Assistant plays a crucial role in providing administrative and finance support to ensure the efficient implementation of routine operational processes and the delivery of high-quality business support services. This position is integral to maintaining document management, filing, payment processing, system data accuracy, reporting, and audit support. The role requires timely and client-oriented responses to routine queries, contributing to the overall effectiveness of the finance unit. The assistant will work under the supervision of the Senior Finance Associate and the Head of Finance Unit, ensuring that resources are managed effectively and efficiently. The position is particularly important in the context of the ongoing humanitarian crisis in Palestine, where WFP is actively involved in providing life-saving food assistance and logistical support to vulnerable populations.

Duties and Responsibilities:
The Business Support Assistant will be responsible for a variety of tasks, including but not limited to: supporting routine administrative and financial processes, maintaining organized filing systems and standard records, reviewing and updating registers and documentation, scanning, filing, and archiving invoices and receipts, printing cheques, uploading payments into relevant systems, collecting supplier information, identifying discrepancies in records, gathering information for report preparation, drafting documents and routine correspondence, supporting audit processes, and responding to routine queries in a timely manner. The assistant will also perform other related duties as required, ensuring that all tasks are completed accurately and efficiently to support the finance unit's operations.

Required Qualifications:
Candidates must possess a completion of secondary school education, with a first university degree in Business Administration, Office Management, or a related functional area being desirable. Additionally, candidates should have four or more years of progressively responsible work experience in a relevant business stream, particularly in general administrative work. Proficiency in the use of office equipment and computer software packages, such as Microsoft Word, is essential. Candidates should also demonstrate strong analytical skills, attention to detail, good organizational and time management skills, and the ability to work independently as well as part of a team.

Educational Background:
The educational requirements for this position include the completion of secondary school education as a minimum. A first university degree in Business Administration, Office Management, or any other related functional area is highly desirable and will enhance a candidate's suitability for the role. This educational background provides the foundational knowledge necessary for effective performance in administrative and financial support tasks.

Experience:
Candidates are expected to have a minimum of four years of progressively responsible work experience in a relevant business stream, with a focus on general administrative work. This experience should demonstrate the ability to handle various administrative and financial tasks efficiently and effectively, showcasing a strong understanding of work routines and methods necessary to complete processes with minimal supervision.

Languages:
Fluency in both English and Arabic is mandatory, with proficiency in oral and written communication in both languages being essential for the role. This bilingual capability is crucial for interacting with a diverse range of individuals and for ensuring effective communication within the organization and with external partners.

Additional Notes:
The position is offered under a Service Contract for a duration of 12 months, with the possibility of renewal. It is important to note that the position is only open to nationals or residents with a legal permit/ID to work in Jerusalem. WFP offers a competitive salary package, including pension contributions, medical insurance with options for dependents, and generous annual leave entitlements. Additionally, WFP provides various learning and development opportunities to support the professional growth of its employees. The organization emphasizes a commitment to diversity and inclusion, ensuring a supportive work environment for all staff.