Program Assistant

Job Posting Organization:
PSI is a network of locally rooted, globally connected organizations dedicated to advancing people-centered health systems that ensure quality, affordable care is accessible whenever and wherever it is needed. Established over five decades ago, PSI has evolved from its origins in sexual and reproductive health to a broader mission that encompasses various health needs. The organization collaborates with both public and private sectors, as well as local communities, to prioritize the voices and choices of individuals, developing innovative solutions to meet essential health needs. With over 2,000 employees working across more than 30 countries, PSI is committed to pushing boundaries, breaking taboos, and setting trends in global health.

Job Overview:
The Program Assistant position at PSI is designed to support the operational excellence and execution of quality deliverables and standards within the organization. This role is integral to PSI’s Delivery team, which is characterized by its proactive and agile project management approach. The Program Assistant will provide a wide range of administrative and operational support, ensuring that the daily operations and project management of the assigned portfolio run smoothly. This position also involves liaising with global technical teams, service departments, and country project teams to address routine administrative needs and daily activities. The role offers a unique opportunity to engage with teams across PSI's global network, contributing to the organization's mission of enabling healthier lives and family planning for all.

Duties and Responsibilities:
The Program Assistant will be responsible for providing routine administrative support for daily operations and project management of the assigned portfolio. Key responsibilities include assisting with basic financial management tasks such as team budget management, procurement, and payment processes for consultants, vendors, and subrecipients. The role also involves managing and reconciling purchasing cards. Additionally, the Program Assistant will support knowledge management activities by designing tools and systems for information tracking, creating and maintaining internal filing systems, managing online communication sites, and developing communication materials. The incumbent will embody PSI’s core values of Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment. It is important to note that this is not an exhaustive list of tasks, and the incumbent may be asked to perform additional duties as required by PSI.

Required Qualifications:
Candidates for the Program Assistant position should possess an Associate's degree (or international equivalent) in a related field, with a Bachelor's Degree (or international equivalent) preferred. Some work experience in a relevant area is also preferred. Strong written and verbal communication skills are essential, along with proficiency in MS Office applications. The ideal candidate will demonstrate excellent organizational and administrative skills, with a keen attention to detail and timeliness. Proficiency in French is preferred, and the ability to work effectively in a multi-cultural environment is crucial. PSI encourages applicants to not be discouraged by the long list of requirements, as they value diverse experiences and backgrounds.

Educational Background:
The educational background required for the Program Assistant position includes an Associate's degree (or international equivalent) in a related field. A Bachelor's Degree (or international equivalent) is preferred, indicating a higher level of education and understanding of the relevant subject matter. This educational foundation is essential for performing the administrative and operational tasks associated with the role effectively.

Experience:
The level of experience needed for the Program Assistant position is generally entry-level, with some work experience preferred. This indicates that while candidates may not need extensive professional experience, familiarity with administrative tasks and project management principles will be beneficial. The role is designed for individuals who are looking to grow their careers in a supportive environment that values learning and development.

Languages:
The mandatory language for this position is English, as strong written and verbal communication skills are required. Additionally, proficiency in French is preferred, which would enhance the candidate's ability to communicate effectively within PSI's diverse, multi-cultural environment. Knowledge of other languages may also be considered an asset, depending on the specific needs of the projects and teams involved.

Additional Notes:
The Program Assistant position is remote eligible, subject to manager approval, allowing for flexibility in work location. PSI offers a comprehensive benefits package that includes health, financial planning, family care, and work-life balance options. The organization encourages employees to take time away when needed, providing a competitive leave package. PSI is committed to career growth and offers various learning and development opportunities through its job architecture and PSI University. The salary range for this position in the United States is between $21.00 and $29.00 per hour, depending on the candidate's qualifications and experience. PSI is an Equal Opportunity Employer and encourages applications from individuals of diverse backgrounds.