Reporting Specialist

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working with governments and communities to address pressing challenges. The organization focuses on various areas, including democratic governance, sustainable development, and climate change, with a mission to empower lives and build resilient nations. UNDP is committed to promoting gender equality and the empowerment of women and youth, ensuring that all development efforts are inclusive and equitable.

Job Overview:
The Reporting Specialist position is crucial for supporting the Earthquake Response Project in Myanmar, particularly in the aftermath of the devastating earthquakes that struck the region. The role involves providing comprehensive reporting support to the Project Management Unit, which is based in Mandalay. The incumbent will be responsible for drafting, reviewing, editing, and formatting project updates and reports, ensuring that all documentation meets the required standards and timelines. The Reporting Specialist will also develop and maintain templates and tools to streamline the reporting process, thereby enhancing the efficiency of project management. Given the dynamic context of the project, the incumbent must navigate various challenges, including connectivity issues and language barriers, while promoting UNDP's commitment to gender-responsive practices and zero tolerance for discrimination and abuse. This position requires a proactive approach to integrate gender and youth analysis into all aspects of reporting and programmatic design, ensuring that the needs and perspectives of these groups are adequately represented in project deliverables.

Duties and Responsibilities:
The Reporting Specialist will undertake a variety of tasks under the direct supervision of the Earthquake Project Manager. Key responsibilities include:

• Compiling a comprehensive calendar and timeline of reporting requirements in consultation with the Project Management and Country Office, ensuring that all stakeholders are aware of deadlines and expectations.
• Developing tools and templates to standardize and streamline the preparation and updating of reporting and project information products, facilitating a more efficient workflow.
• Providing drafting, editing, and formatting support to the project team for project reporting and other written inputs, ensuring clarity and consistency in all documentation.
• Coaching and strengthening the capacity of project management unit personnel in reporting practices and the preparation of written inputs, fostering a culture of continuous improvement.
• Conducting an assessment of workload and timelines based on experiences from the initial months of 2026, identifying opportunities to simplify processes while still meeting project reporting requirements, and compiling a list of recommended measures for implementation.

Required Qualifications:
Candidates for the Reporting Specialist position should possess a strong set of qualifications, including:

• Proven experience in project reporting, documentation, and communication, preferably within the context of humanitarian or development projects.
• Strong writing and editing skills, with the ability to produce high-quality reports and documentation that are clear, concise, and tailored to the audience.
• Familiarity with project management principles and practices, particularly in relation to reporting and monitoring frameworks.
• Excellent organizational skills, with the ability to manage multiple tasks and deadlines effectively.
• Strong interpersonal skills, with the ability to work collaboratively with diverse teams and stakeholders.

Educational Background:
A bachelor's degree in a relevant field such as international development, communications, public administration, or a related discipline is required for the Reporting Specialist position. A master's degree in a similar field is preferred and may enhance the candidate's competitiveness for the role.

Experience:
The ideal candidate should have a minimum of 3-5 years of relevant experience in project reporting, documentation, or communications, particularly in the context of international development or humanitarian assistance. Experience working in challenging environments, such as conflict-affected areas or regions impacted by natural disasters, is highly desirable.

Languages:
Proficiency in English is mandatory for the Reporting Specialist position, as all reporting and documentation will be conducted in English. Knowledge of local languages spoken in Myanmar, such as Burmese, is considered an asset and may facilitate better communication with local stakeholders.

Additional Notes:
This position is remote, allowing the incumbent to work from any location while maintaining daily communication with the project management unit in Mandalay. The Reporting Specialist is expected to be available during UNDP Myanmar office hours to ensure effective collaboration and support. The role may involve a contract duration that aligns with the project timeline, and candidates should be prepared for the possibility of working in a dynamic and challenging environment due to ongoing political instability and natural disasters in Myanmar.