Project Closure Assistant

Job Posting Organization:
The UN Development Programme (UNDP) has been operational in the Solomon Islands since 1999, establishing itself as a reliable development partner. The organization is dedicated to assisting the Solomon Islands in achieving its National Development Strategy and the Sustainable Development Goals (SDGs). UNDP collaborates with local populations and their governments to tackle various development challenges, focusing on modernizing institutions, reducing inequalities, digitally transforming communities, combating climate change, and sustainably managing natural resources. As part of the UNDP Pacific Office in Fiji, which oversees ten countries in the Pacific region, UNDP in Solomon Islands has developed a robust portfolio of interventions aimed at effective governance, inclusive growth, resilience, and sustainable development. The organization also partners with the Solomon Islands Government to implement policy-level initiatives addressing issues such as the economic impact of COVID-19 and digital transformation.

Job Overview:
The Project Closure Assistant plays a crucial role in enhancing the coordination of project flow to support effective project management. This position is vital for ensuring that all project activities are concluded in accordance with UNDP guidelines and donor requirements. The assistant will be responsible for preparing project closure reports, compiling and consolidating project results, lessons learned, and key achievements for final reporting. The role requires meticulous attention to detail to ensure the accuracy and completeness of project closure reports, as well as timely submissions. Additionally, the Project Closure Assistant will assist in organizing and maintaining project documentation and records necessary for closure, ensuring that all outputs, data, and documentation are properly archived. This position is essential for writing the closure report of project implementation activities, adhering to UNDP policies and procedures, and ultimately contributing to the successful conclusion of projects.

Duties and Responsibilities:
The Project Closure Assistant will undertake a variety of tasks, including but not limited to:

• Supporting the preparation of project closure reports in alignment with UNDP guidelines and donor requirements.
• Compiling and consolidating project results, lessons learned, and key achievements for final reporting.
• Ensuring the accuracy, completeness, and timely submission of project closure reports.
• Assisting in organizing and maintaining project documentation and records required for closure.
• Supporting the proper archiving of project outputs, data, and documentation.
• Writing the closure report of project implementation activities in accordance with UNDP policies and procedures.
• Collaborating with project teams to gather necessary information and insights for effective reporting.
• Engaging with stakeholders to ensure that all aspects of project closure are addressed comprehensively.
• Monitoring compliance with UNDP standards throughout the closure process. 1
• Providing recommendations for improving future project closure processes based on lessons learned.

Required Qualifications:
Candidates for the Project Closure Assistant position should possess a strong understanding of project management principles and practices, particularly in the context of international development. They should have excellent organizational skills, attention to detail, and the ability to work collaboratively with diverse teams. Proficiency in report writing and documentation management is essential, along with strong communication skills. Familiarity with UNDP policies and procedures is highly desirable, as is experience in project closure processes. Candidates should demonstrate a commitment to the values and mission of UNDP, particularly in promoting sustainable development and addressing the challenges faced by the Solomon Islands.

Educational Background:
A bachelor's degree in project management, international development, public administration, or a related field is required for the Project Closure Assistant position. Advanced degrees or certifications in project management or related disciplines will be considered an asset. Candidates should have a solid academic foundation that supports their understanding of development issues and project management methodologies.

Experience:
The ideal candidate should have at least 2-3 years of relevant experience in project management or project closure roles, preferably within the context of international development organizations. Experience working with UN agencies or similar organizations is highly advantageous. Candidates should demonstrate a track record of successfully managing project documentation and reporting processes, as well as experience in coordinating with multiple stakeholders to achieve project objectives.

Languages:
Fluency in English is mandatory for the Project Closure Assistant position, as all documentation and reporting will be conducted in English. Knowledge of local languages spoken in the Solomon Islands would be considered an asset, as it may facilitate communication with local stakeholders and enhance project engagement.

Additional Notes:
This position is based in Honiara, Solomon Islands, and may require occasional travel within the country to engage with project stakeholders. The role is expected to be full-time, and candidates should be prepared to work in a dynamic and collaborative environment. The duration of the contract will be determined based on project needs and funding availability. Compensation and benefits will be aligned with UNDP standards and policies.