Business Support Assistant (Achats)

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. WFP operates in over 120 countries and territories, providing vital assistance in emergencies and working towards sustainable livelihoods. The organization is committed to diversity and inclusion, ensuring equal employment opportunities for all employees, regardless of race, gender, or background. WFP has a strong focus on personal and professional development, offering various training and mobility opportunities to its employees. The organization was awarded the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. For more information, visit the WFP website and follow them on social media for updates.

Job Overview:
The Business Support Assistant (Achats) position at WFP involves supporting the procurement process under the direct supervision of the Procurement Assistant. The role is crucial in ensuring that procurement activities are conducted efficiently and in compliance with WFP policies. The assistant will be responsible for preparing purchase requests, collecting quotes, and maintaining accurate records related to procurement activities. This position requires strong organizational skills and the ability to coordinate with various stakeholders, including suppliers and internal units, to facilitate smooth supply chain operations. The assistant will also contribute to the implementation of procurement strategies, ensuring timely and cost-effective delivery of goods and services. The role is designed for individuals who are proactive and results-oriented, with a focus on problem-solving and continuous improvement in procurement performance.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant (Achats) include:

• Supporting the procurement process by preparing purchase requests and collecting quotes in accordance with WFP procurement policies.
• Maintaining accurate records of procurement activities, inventories, and supplier information to ensure data integrity and timely reporting.
• Coordinating with internal and external stakeholders, including suppliers and logistics providers, to facilitate effective supply chain operations.
• Assisting in the implementation of procurement strategies to ensure the timely and cost-effective delivery of goods and services.
• Preparing and processing various administrative documents, reports, and correspondence related to procurement activities.
• Participating in the identification and selection of qualified suppliers to ensure effective partnership management.
• Anticipating and resolving potential procurement issues or delays with a results-oriented approach.
• Contributing to the monitoring and evaluation of procurement unit performance by providing data and analysis to support strategy and continuous improvement.
• Providing administrative support to unit members as needed.

Required Qualifications:
The required qualifications for the Business Support Assistant (Achats) position include a secondary school diploma and post-secondary training in a relevant functional area such as Procurement, Supply Chain, Logistics, or Management. Candidates should possess a minimum of four years of progressively responsible professional experience, with at least two years in the supply chain field (Procurement, Logistics). Knowledge of procurement procedures and practices, as well as the ability to manage products and services effectively, is essential. Candidates should also demonstrate proficiency in using office equipment and software, particularly Microsoft Word, and have a basic understanding of procurement systems and processes.

Educational Background:
Candidates must have a secondary school diploma and relevant post-secondary training in areas related to procurement, supply chain, logistics, or management. This educational background is essential for understanding the principles and practices involved in procurement and supply chain management.

Experience:
Candidates should have a minimum of four years of relevant professional experience, with increasing levels of responsibility. At least two years of this experience should be specifically in the supply chain field, focusing on procurement or logistics. This level of experience is necessary to ensure that candidates are well-equipped to handle the responsibilities of the position effectively.

Languages:
Fluency in French, both spoken and written, is mandatory for this position. Knowledge of English is considered an asset, as it may enhance communication with international stakeholders and contribute to the overall effectiveness of the role.

Additional Notes:
The position is a Service Contract at Level 4 (L4) and is based in Conakry, Guinea. The contract duration is six months, and the role is full-time. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees for applications or recruitment processes, ensuring a fair and transparent hiring process. Candidates are encouraged to apply through the WFP online recruiting system, and only shortlisted candidates will be contacted for further steps in the recruitment process.