Senior Supply Assistant

Job Posting Organization:
The job posting organization is UNOPS, which stands for the United Nations Office for Project Services. Established in 1973, UNOPS is dedicated to helping people build better lives and countries achieve sustainable development. The organization operates in over 80 countries and employs thousands of staff members, including international and national personnel. UNOPS focuses on infrastructure, procurement, project management, and financial management, providing support to various UN agencies and partners in their efforts to deliver humanitarian and development assistance.

Job Overview:
The Senior Supply Assistant plays a crucial role in the supply chain function, providing support for various activities including planning, sourcing, procurement, transport, shipping, customs clearance, warehousing, asset management, and fleet management. This position is essential for ensuring that goods and services are delivered timely and efficiently to persons of concern. The incumbent will work under the supervision of a higher-level supply position and will be responsible for managing material resources within the designated area of responsibility (AoR). The role requires a proactive approach to problem-solving and the ability to work independently on routine tasks while following guidance on more complex issues. The Senior Supply Assistant will also liaise with other UNHCR offices, UN agencies, NGOs, government partners, and commercial contractors to facilitate the supply function effectively.

Duties and Responsibilities:
The duties and responsibilities of the Senior Supply Assistant include: supporting supply activities in compliance with supply chain rules and procedures; applying UNHCR's sourcing and procurement strategy for purchasing commodities and services; initiating customs clearance of consignments and drafting exemption requests; managing warehouse operations and planning deliveries; maintaining accurate records of supply activities and providing periodic reports; examining purchase requests for conformity; preparing quotation requests and tenders; dispatching approved Purchase Orders and following up on deliveries; providing information on procurement activities; producing asset management reports; maintaining accurate data in relevant business systems; assisting in the management of storage of goods; managing Property, Plant and Equipment (PPE) according to UNHCR regulations; and performing other related duties as required.

Required Qualifications:
The required qualifications for the Senior Supply Assistant position include a minimum of 2 years of relevant experience with a High School Diploma, or 1 year of relevant work experience with a Bachelor’s degree or equivalent. Essential skills include computer literacy, knowledge of supply chain management, customs clearance, logistics, warehouse management, asset management, and fleet management. The candidate should possess strong organizational skills and the ability to work collaboratively in a team environment. Knowledge of UN procurement processes and regulations is also beneficial.

Educational Background:
The educational background required for this position includes a High School Diploma as a minimum, with a Bachelor’s degree or equivalent being preferred. While specific certifications or licenses are not mentioned, relevant training in supply chain management or logistics would be advantageous.

Experience:
Candidates should have at least 2 years of relevant experience in supply chain management or a related field. This experience should demonstrate the ability to manage supply activities effectively and efficiently. Experience working with UN agencies or in humanitarian contexts is considered an asset, as it provides familiarity with the operational environment and challenges faced in such settings.

Languages:
Knowledge of English is mandatory, along with the UN working language of the duty station if it is not English. For national professional jobs, knowledge of the local language is also required. Proficiency in additional languages can be beneficial but is not specified as a requirement for this position.

Additional Notes:
This position is classified under the UNOPS LICA4 category and is not remote. The target start date for the role is April 1, 202

• The position is categorized under a hardship level of E, indicating a challenging working environment. The role is non-family, meaning that staff members are not permitted to bring family members to the duty station. The application deadline is set for March 19, 2026.