Senior Office Administrator

Job Posting Organization:
The International Finance Corporation (IFC) is a member of the World Bank Group (WBG), which is one of the largest sources of funding and knowledge for developing countries. Established to help countries solve their greatest development challenges, the WBG is a unique partnership of five global institutions dedicated to ending poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and over 120 offices worldwide, the WBG collaborates with public and private sector partners to invest in groundbreaking projects and utilize data, research, and technology to develop solutions to urgent global challenges. The IFC specifically focuses on the private sector in emerging markets, working in more than 100 countries to create markets and opportunities. In fiscal year 2025, IFC committed a record $71.7 billion to private companies and financial institutions in developing countries, leveraging private sector solutions to create a world free of poverty on a livable planet. The WBG has recently established a new office in Doha to enhance engagement with the Gulf Cooperation Council (GCC) countries, supporting Qatar's National Vision 2030 for diversification, growth, and human capital development. This new office aims to integrate staff from across the WBG and is focused on mobilizing investments into emerging markets, thereby contributing to the implementation of the Vision 2030.

Job Overview:
The Senior Office Administrator position offers a unique opportunity to contribute to the establishment and functioning of a new One WBG office in Doha. The successful candidate will work under the leadership of the WBG Country Manager and collaborate with WBG Directors and teams across the GCC. The role requires an energetic self-starter who can manage multiple tasks effectively while ensuring the smooth operation of the office. The administrator will be responsible for providing high-level administrative and logistical support to the extended WBG Qatar team, ensuring adherence to WBG policies and procedures. This includes managing complex calendars, scheduling meetings, organizing travel arrangements, and preparing various documents with a high degree of accuracy. The role also involves developing and managing a contact list for the WBG Doha office, serving as a primary point of contact for stakeholders, and identifying local vendors to support office operations. The position is critical in enhancing administrative efficiency and supporting the strategic goals of the WBG Qatar team.

Duties and Responsibilities:
The duties and responsibilities of the Senior Office Administrator include providing high-level administrative and logistical support to the WBG Qatar team, managing complex calendars, scheduling meetings, and coordinating appointments for senior staff. The administrator will organize travel arrangements, prepare and edit correspondence and reports, develop and manage the office contact list, and serve as the primary point of contact for stakeholders. Additionally, the role involves identifying and updating local vendor lists, monitoring office budgets, processing invoices, and safeguarding confidential information. The administrator will coordinate high-level WBG missions and events, implement process improvements for administrative efficiency, and work collaboratively with colleagues across various teams and regional offices.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business Administration, Management, or a related field. A minimum of five years of demonstrated experience in providing high-level administrative and executive support is required, preferably within international development organizations or multicultural environments. The ideal candidate should have proven abilities to manage and prioritize multiple tasks effectively, ensuring accuracy and attention to detail in a fast-paced setting. Strong organizational and time management skills are essential, along with proficiency in Microsoft Office Suite and excellent written and verbal communication skills in both English and Arabic. Strong interpersonal skills and problem-solving abilities are also necessary, along with a commitment to WBG’s values of diversity, inclusion, and collaboration.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Business Administration, Management, or a related field. This foundational education is crucial for understanding the administrative and operational aspects of the role, as well as for effectively managing the diverse tasks associated with supporting the WBG Qatar team.

Experience:
The position requires at least five years of demonstrated experience in providing high-level administrative and executive support. This experience should preferably be within international development organizations or in multicultural environments, where the candidate has had the opportunity to develop skills in managing complex tasks and working with diverse teams.

Languages:
The mandatory languages for this position are English and Arabic, with excellent written and verbal communication skills required in both languages. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders. Additional languages may be considered beneficial but are not explicitly required.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. Preference will be given to local talent, meaning applicants who are authorized to work in Qatar for any employer. The role is full-time, and internal applicants may apply per existing guidelines. The World Bank Group offers comprehensive benefits, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to being an equal opportunity and inclusive employer, ensuring a diverse and respectful workplace culture.