Admin/HR Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, working towards the achievement of the Sustainable Development Goals by 203

• The organization is committed to ensuring that every individual has the right to make informed choices about their reproductive health and to live free from violence and discrimination. UNFPA's mission is to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity, and it emphasizes the importance of gender equality and empowerment of women and girls in all its programs and initiatives.

Job Overview:
The Admin/HR Associate position is pivotal in delivering quality human resources services across the Country Office (CO) of UNFPA. The role requires a collaborative, client-oriented, and results-focused approach to HR management, ensuring compliance with established rules, guidelines, and procedures. The incumbent will provide effective HR advice and services to both internal and external clients, supporting the overall functioning of the HR management system. Reporting directly to the Operations Manager, the Admin/HR Associate will play a crucial role in implementing HR strategies and policies, ensuring transparency and integrity in all HR processes, and fostering a positive work environment that aligns with UNFPA's mission and values. The position also involves facilitating knowledge sharing and building within the office, ensuring optimal communication flows, and actively participating in day-to-day HR operations.

Duties and Responsibilities:
The Admin/HR Associate will be responsible for a comprehensive range of duties, including:

• Administration and implementation of HR strategies and policies: Ensure compliance with UN rules and regulations, provide advice on corporate strategies, and support the recruitment of staff and consultants.
• Effective administration of human resources: Organize recruitment processes, monitor contracts and transactions, and prepare submissions for the Local Compliance Review Panel.
• Facilitation of knowledge building and sharing: Support the Operations Manager in tracking HR management indicators, organize training sessions, and contribute to knowledge networks.
• Communication flows: Maintain personnel status files, monitor personnel activities, and prepare reports and analyses.
• Additional responsibilities as assigned by the Supervisor and Senior Management.

Required Qualifications:
Candidates must possess a completed secondary level education (high school or equivalent) as a minimum requirement. A first-level or advanced degree in Business Administration or related fields is desirable. Additionally, candidates should have a minimum of 6 years of progressively responsible experience in Human Resources or Administration, with thorough knowledge of modern office procedures and general office management. Experience with UN Agencies is considered an asset. Excellent communication skills and proficiency in current office software applications are essential for this role.

Educational Background:
The educational background required for this position includes at least completed secondary education, with a preference for candidates holding a first-level or advanced degree in Business Administration or related areas. This educational foundation is crucial for understanding the complexities of HR management and the operational needs of the UNFPA.

Experience:
The position requires a minimum of 6 years of progressively responsible experience in Human Resources or Administration. This experience should encompass a thorough understanding of modern office procedures and general office management. Familiarity with UN Agencies and their operational frameworks is highly advantageous, as it equips candidates with the necessary insights into the unique challenges and requirements of working within the UN system.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the UNFPA. Knowledge of the local language is desirable, as it can enhance communication with local stakeholders and contribute to a more inclusive work environment.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics. The selection and appointment process may be subject to background checks, medical clearance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.