Project Admin Clerk/Driver

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working to improve people's lives and build resilient nations. The organization focuses on various areas, including democratic governance, peacebuilding, climate change, and sustainable development. In Papua New Guinea, UNDP has been actively involved in supporting the Bougainville region, particularly in the aftermath of the Bougainville Peace Agreement signed in 2001, which aimed to restore peace and stability after a decade-long civil conflict. UNDP's mission in Bougainville includes promoting economic development, peacebuilding, and environmental sustainability, with a commitment to improving the lives of the local population through various initiatives and projects.

Job Overview:
The Project Admin Clerk/Driver position is crucial for supporting the Autonomous Region of Bougainville (ARoB) in its ongoing development and peacebuilding efforts. The role encompasses a combination of administrative and driving responsibilities, ensuring that UNDP staff, experts, and visitors can travel safely and efficiently within the region. The Project Admin Clerk/Driver will be expected to maintain the office vehicle, ensuring it is in good working condition and available for use at all times. This position requires a proactive approach to problem-solving and a commitment to providing excellent service to all stakeholders involved in the Bougainville Programme. The successful candidate will play a vital role in facilitating the smooth operation of various UNDP initiatives aimed at fostering peace and development in Bougainville, contributing to the overall mission of improving the lives of the local population.

Duties and Responsibilities:
The Project Admin Clerk/Driver will be responsible for a variety of key functions, including:

• Providing reliable and secure driving services for UNDP staff, experts, and visitors, ensuring safe transportation to and from various locations within the ARoB.
• Delivering and collecting mail and documents, performing messenger duties as required, and assisting with airport meet-and-greet services for official personnel.
• Maintaining the assigned office vehicle, including keeping accurate vehicle logs, ensuring timely maintenance, and making minor repairs as needed.
• Ensuring that all necessary documents, supplies, and spare parts are available in the vehicle at all times, including vehicle insurance and first aid kits.
• Taking immediate action in case of accidents, adhering to all relevant rules and regulations.
• Performing administrative duties, including assisting with procurement, workshops, and other clerical tasks as needed to support the efficient functioning of the office and the organization.

Required Qualifications:
The ideal candidate for the Project Admin Clerk/Driver position should possess the following qualifications:

• Secondary Education (12th grade completed) is required.
• A valid class 6 Driver’s PNG driver’s license is mandatory.
• Successful completion of recognized courses in driver safety, tactical driving, or relevant training for professional drivers is desired.
• A minimum of 3 years of experience as a driver with a safe driving record, preferably within a UN or international organization, is required.
• Proficiency in basic computer skills and relevant office software packages (e.g., MS Word, Excel) is essential.
• Knowledge of driving regulations, rules, and laws, along with experience in minor vehicle repair and maintenance, is necessary.
• Experience providing day-to-day office administrative support at a clerical level is preferred.

Educational Background:
Candidates applying for the Project Admin Clerk/Driver position must have completed secondary education, specifically the 12th grade. This educational background is essential to ensure that the candidate possesses the necessary foundational knowledge and skills required for the role. Additionally, a valid class 6 Driver’s PNG driver’s license is required to operate the office vehicle legally and safely.

Experience:
The position requires a minimum of 3 years of relevant work experience as a driver, with a proven safe driving record. Experience working with the UN or other national/international organizations is highly desirable. Candidates should also have experience in basic computer usage and familiarity with office software packages, as well as knowledge of driving regulations and minor vehicle maintenance. Administrative experience at a clerical level is also beneficial for this role.

Languages:
Fluency in English and Toki Pisin is required for this position. Proficiency in these languages is essential for effective communication with UNDP staff, local stakeholders, and the community in Bougainville. Knowledge of additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position is part of a project funded by the UN Peacebuilding Fund and is expected to support the Bougainville peace process. The role is full-time, and candidates should be prepared to work in a dynamic and sometimes challenging environment. UNDP is committed to equal opportunity employment and encourages applicants from diverse backgrounds to apply. The organization does not charge any fees during the recruitment process and adheres to strict ethical standards, ensuring a safe and inclusive workplace for all employees.