Finance and Admin Associate

Job Posting Organization:
UNFPA, the United Nations Population Fund, is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries and territories, working to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to health services, and it calls for a collective effort to 'build forward better' in the face of ongoing challenges to human rights.

Job Overview:
The Finance and Admin Associate plays a crucial role in the UNFPA Country Office in The Gambia, providing leadership in the execution of financial and administrative services, including human resources functions. This position is essential for ensuring the effective and transparent utilization of financial resources and maintaining the integrity of financial services. The Associate will be responsible for mastering all relevant rules, guidelines, processes, and procedures related to UNFPA's financial operations. A client-oriented and results-focused approach is necessary to interpret these rules effectively. The Associate will also act as an advisor to program and project staff, helping to maximize the impact of financial resources in delivering programs and projects. This role requires a proactive approach to monitoring financial performance, managing operational aspects of programs, and ensuring compliance with UNFPA financial rules.

Duties and Responsibilities:
The Finance and Admin Associate will undertake a variety of duties and responsibilities, including: supporting the monitoring of program financial performance by providing necessary financial information and analysis; managing operational aspects of program/project inputs; preparing and monitoring the administrative budget; managing the recruitment and selection process; implementing corporate systems and applications for finance and HR management; managing procurement operations; reviewing and preparing materials for common services; developing mechanisms for monitoring budgets; interpreting financial policies; assisting in CO budget management; maintaining financial recording and reporting systems; reviewing charges for common services; and supervising administrative and clerical staff as required.

Required Qualifications:
Candidates must possess completed secondary level education as a minimum requirement. A first-level university degree in Finance, Business, Public Administration, or a similar discipline is desirable. Additionally, candidates should have six years of relevant experience in administration, finance, or office management. Proficiency in current office software applications, web-based management, and ERP financial systems is also required.

Educational Background:
The educational background required for this position includes completed secondary level education, with a preference for candidates who hold a first-level university degree in a relevant field such as Finance, Business, or Public Administration. This educational foundation is essential for understanding the complexities of financial management and administrative functions within the UNFPA framework.

Experience:
The position requires a minimum of six years of relevant experience in administration, finance, or office management. This experience should demonstrate a strong understanding of financial processes and the ability to manage resources effectively. Candidates should also have experience in utilizing office software applications and financial management systems, which are critical for the role.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within UNFPA. Knowledge of other official UN languages is considered desirable and may enhance a candidate's profile, particularly in a multicultural work environment.

Additional Notes:
This position offers an attractive remuneration package that includes a competitive net salary, health insurance, and other applicable benefits. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics. The selection process may involve background and reference checks, medical clearance, visa issuance, and other administrative requirements.