Logistics Officer

Job Posting Organization:
Yayasan Plan International Indonesia (Plan Indonesia) is a prominent development and humanitarian organization dedicated to advancing children's rights and promoting equality for girls. Established with a mission to create a world where every child can thrive, Plan Indonesia operates in various regions, focusing on emergency response, education, health, and protection. The organization is committed to ensuring that children, especially girls, have access to opportunities that allow them to reach their full potential. With a workforce that spans multiple countries, Plan Indonesia emphasizes collaboration and community engagement to address the challenges faced by vulnerable populations. The organization is known for its integrated approach to humanitarian response, particularly in areas affected by natural disasters, such as the recent flash floods and landslides in Aceh, Sumatra Utara, and Sumatra Barat, where it is currently mobilizing resources for an emergency response under the Sumatra HEAL initiative.

Job Overview:
The logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer position is a technical role that plays a crucial part in the effective management of logistics operations within Plan Indonesia. This role is primarily responsible for overseeing warehouse management, vehicle operations, and office facilities to ensure that logistical data, including asset management, stock levels, and fleet operations, are meticulously organized and maintained. The Logistics Officer will work closely with the Logistics Coordinator to ensure that all logistics activities are executed efficiently and in alignment with the organization's objectives. This position requires a proactive approach to data management and analysis, as the Logistics Officer will be responsible for preparing monthly logistics reports that facilitate asset verification, stock tracking, and vehicle usage analysis. The role demands strong coordination skills to liaise with third-party vendors and internal teams, ensuring that all logistical operations support the overall mission of Plan Indonesia in delivering humanitarian aid effectively.

Duties and Responsibilities:
The Logistics Officer will be tasked with a comprehensive set of responsibilities, including but not limited to:

• Warehouse Management: Collaborate with the Logistics Coordinator to manage day-to-day warehouse operations, compile warehouse reports, and conduct annual physical checks. Monitor and update warehouse performance and rental agreements, coordinate with procurement for incoming goods, and manage stock movement and shipping to response areas. Lead processes related to disposal, replenishment, packing, and unpacking of goods.
• Asset Management: Oversee the administrative management and documentation of new assets, transfers, disposals, and repairs. Ensure that assets are properly capitalized, maintained, and disposed of throughout their lifecycle. Conduct periodic inspections of assets in the field to ensure compliance with organizational standards.
• Office Management: Ensure the functionality and adequacy of office facilities, manage utility payments and purchases, and maintain an inventory of office supplies.
• Transportation and Accommodation Management: Ensure compliance of all vehicles with tax obligations, manage fleet risks, and ensure timely maintenance and servicing of vehicles. Prepare hotel and accommodation bookings for staff and coordinate airport transportation.
• Organization of Legal Documents: Record and file lease agreements, insurance documents, and third-party contracts. Assist with visa applications and prepare necessary documentation for visitors.
• Purchasing/Procurement Management: Implement procurement systems and procedures, oversee tender processes, and ensure compliance with ethical standards. Maintain supplier databases and conduct market surveys to identify potential suppliers. Prepare procurement documents and maintain accurate records of procurement activities.

Required Qualifications:
Candidates for the Logistics Officer position must possess a Bachelor's degree in accounting, economic management, business administration, logistics, data management, or a related field. A minimum of 2 years of experience in logistics within private companies or NGOs is essential. Candidates should demonstrate knowledge of data management across various platforms and have a proven track record in logistics management. Strong oral and written communication skills in English are required, along with experience in asset and vehicle management. Candidates should also possess analytical skills and the ability to provide technical advice, as well as the initiative to perform their functions proactively. The ability to work collaboratively in a team or independently is also crucial for success in this role.

Educational Background:
The educational background required for the Logistics Officer position includes a Bachelor's degree in relevant fields such as accounting, economic management, business administration, logistics, or data management. This educational foundation is essential for understanding the complexities of logistics operations and data management, which are critical components of the role.

Experience:
The position requires at least 2 years of relevant experience in logistics, preferably within private companies or non-governmental organizations (NGOs). Candidates should have a solid understanding of logistics management regulations and practices, as well as experience in asset and vehicle management. This level of experience is necessary to ensure that the Logistics Officer can effectively manage the various logistical challenges that may arise in the course of their duties.

Languages:
Proficiency in English, both oral and written, is mandatory for this position. Candidates should be able to communicate effectively in English to collaborate with team members and stakeholders. While not mandatory, knowledge of additional languages may be considered an asset, particularly in a multicultural environment.

Additional Notes:
The Logistics Officer position is based in Padang, Indonesia, and the application deadline is set for January 28th, 202

• This role is a full-time position, and candidates should be prepared for a range of pre-employment checks in accordance with Plan International's Safeguarding Children and Young People policy. Plan Indonesia is committed to promoting gender equality and inclusion within its workforce and will not tolerate discrimination on any grounds. The organization fosters a culture that supports good practices and positive attitudes towards gender equality and inclusion.