Human Resources Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and operates in over 100 countries worldwide. The organization aims to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM's mission includes addressing the challenges of migration, providing humanitarian assistance, and supporting the development of migration policies that respect human rights and promote social cohesion.

Job Overview:
The Human Resources Assistant position at IOM in The Hague is a vital role that supports the organization's HR functions. The assistant will work under the supervision of the Resources Management Officer (RMO) and collaborate with various units at the Administrative Centres. The primary responsibilities include managing recruitment processes, coordinating pre-employment activities, maintaining HR data accuracy, and supporting staff administration. The role requires a proactive approach to ensure that all HR-related tasks are executed efficiently and in compliance with IOM policies. The assistant will also be involved in organizing training and meetings, responding to HR inquiries, and maintaining both electronic and physical HR records. This position is essential for fostering a supportive work environment and ensuring that IOM's HR operations run smoothly.

Duties and Responsibilities:
The Human Resources Assistant will be responsible for a comprehensive range of duties, including but not limited to:

• Supporting recruitment processes by coordinating the publication of job vacancies, sorting applications, arranging interviews, and preparing necessary documentation.
• Carrying out pre-employment activities such as preparing Entry on Duty (EOD) documentation, coordinating medical exams, and ensuring compliance with insurance plans.
• Maintaining the organizational HR system, ensuring data consistency and accuracy, and generating HR-related reports.
• Acting as Timekeeper, managing leave quotas, and responding to inquiries regarding leave administration.
• Assisting in separation, classification, reclassification, and promotion processes by collecting documentation and coordinating with relevant units.
• Updating and maintaining electronic and physical archiving systems, including personnel and recruitment files.
• Drafting employment certificates, notices, and reports, and supporting the organization of HR events.
• Responding to general inquiries about HR policies and procedures, and performing other related duties as assigned.

Required Qualifications:
Candidates must possess a High School diploma with four years of relevant experience, or a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with two years of relevant professional experience. Proficiency in Microsoft Office applications is essential, and experience with SAP is a distinct advantage. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to work in a multi-cultural environment. Previous experience with international humanitarian organizations or government institutions is preferred. Additionally, candidates should exhibit discretion, patience, and a willingness to learn.

Educational Background:
The educational requirements for this position include either a High School diploma accompanied by four years of relevant experience or a Bachelor’s degree in a relevant field such as Human Resources, Business Administration, or Psychology. The educational institutions must be accredited and recognized, as listed in the UNESCO World Higher Education Database. This educational background is crucial for understanding the complexities of human resources management and the operational needs of IOM.

Experience:
The position requires candidates to have a minimum of two years of relevant professional experience if they hold a Bachelor’s degree, or four years if they possess only a High School diploma. Experience should include proficiency in Microsoft Office applications and familiarity with HR systems. Prior work experience in international humanitarian organizations or similar settings is highly advantageous, as it provides insight into the unique challenges and requirements of HR in a global context.

Languages:
Fluency in Dutch and English is mandatory for this position, as these are the primary languages used within the organization. Knowledge of additional languages, particularly IOM's official languages such as French and Spanish, is considered a valuable asset and may enhance a candidate's profile. Language proficiency will be evaluated during the selection process, which may include both written and oral assessments to ensure candidates can effectively communicate in the required languages.

Additional Notes:
This position is subject to local recruitment, meaning only candidates with a valid residence and work permit for the Netherlands will be considered. The appointment will depend on the candidate's medical fitness for the role and verification of residency and visa requirements. IOM has a zero-tolerance policy regarding misconduct and discrimination, ensuring a safe and respectful workplace for all employees. The selection process may also be used to fill similar positions in various duty stations, and recommended candidates will remain eligible for appointment in similar roles for a period of 24 months. IOM does not charge any fees during the recruitment process and only accepts applications submitted through its online recruitment system.