Development and Operations Assistant

Job Posting Organization:
The International Rescue Committee (IRC) Wichita has been dedicated to assisting refugees since its establishment in 201

• The organization operates with a mission to help those in need rebuild their lives and regain control of their future in their new homes. The Wichita office provides a comprehensive range of services, including trauma-informed family support, economic empowerment, education for youth and adults, and immigration services. The IRC is committed to creating a supportive environment for refugees and immigrants, ensuring they have access to the resources necessary for successful integration into their communities. The organization employs a diverse team and operates in multiple countries, focusing on humanitarian aid and development efforts worldwide.

Job Overview:
The Development and Operations Assistant plays a crucial role in supporting the development and operations functions within the IRC Wichita office. This position involves providing essential administrative support that contributes to a well-functioning and compliant environment for staff, clients, and partners. The role is designed for individuals who possess strong organizational skills, creative problem-solving abilities, and personal initiative. The assistant will work in a multicultural and fast-paced environment, requiring adaptability and the ability to manage multiple tasks effectively. The position encompasses a variety of responsibilities, including logistical support for events, coordination of office operations, and maintenance of office inventory, all aimed at enhancing the overall efficiency of the organization.

Duties and Responsibilities:
The Development and Operations Assistant will be responsible for a wide range of duties, including but not limited to: providing general administrative and clerical support; assisting with the logistics and planning of volunteer and community engagement events; coordinating invitations, tracking RSVPs, preparing event materials, and following up with participants; attending events to provide onsite support as needed; supporting the Administrative Assistant in managing reception materials and answering client inquiries; maintaining a neat and professional reception area; liaising with office and equipment maintenance providers; assisting with front desk coverage; implementing office-specific resources; maintaining digital and physical files for office inventory; supporting inventory needs, including contributions-in-kind and procured inventory; assisting with fleet management; coordinating repairs and improvements with vendors; setting up workspaces; and planning and coordinating office events and meetings.

Required Qualifications:
Candidates for the Development and Operations Assistant position should possess one or more years of relevant work experience in office administration, facilities management, procurement, or a related field. A high school diploma is required. The ideal candidate will be a highly organized self-starter with demonstrated problem-solving skills and the ability to manage multiple priorities under pressure. Strong analytical skills, attention to detail, and excellent verbal and written communication abilities are essential. Candidates should also exhibit strong organizational and time-management skills, with a proven ability to prioritize tasks effectively in a demanding environment. The ability to work independently and as part of a dynamic, cross-functional global team is crucial, along with proficiency in the Microsoft Office suite and the ability to engage effectively with stakeholders at all levels.

Educational Background:
The educational background required for this position includes a high school diploma as a minimum qualification. Additional education or training in office administration, business management, or a related field may be advantageous but is not explicitly required. The emphasis is placed on relevant work experience and demonstrated skills rather than formal higher education credentials.

Experience:
The position requires candidates to have at least one year of relevant work experience in office administration, facilities management, procurement, or a related field. This experience should demonstrate the candidate's ability to handle administrative tasks, manage office operations, and support organizational functions effectively. Experience in a nonprofit or humanitarian organization may be beneficial but is not mandatory.

Languages:
Fluency in English is required for this position, as effective communication is essential for interacting with staff, clients, and stakeholders. While additional language skills may be considered an asset, particularly in a multicultural environment, English proficiency is mandatory for fulfilling the job responsibilities effectively.

Additional Notes:
The Development and Operations Assistant position is based in a standard office working environment, with occasional evening and weekend work required. The compensation for this role ranges from $17.40 to $18.00 per hour, with the exact offer depending on various factors such as the labor market, job type, internal equity, and the candidate's experience and skills. The IRC is an Equal Opportunity Employer, considering all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. The organization offers a comprehensive benefits package for US-based employees, including paid time off, medical, dental, and vision insurance, a retirement savings plan, and an Employee Assistance Program.