Senior Administrative Assistant

Job Posting Organization:
The job posting organization is UNHCR, the United Nations High Commissioner for Refugees, which was established in 195

• The organization is dedicated to protecting the rights and well-being of refugees and displaced persons worldwide. UNHCR operates in over 130 countries and has a workforce of more than 18,000 staff members. Its mission is to ensure that everyone has the right to seek asylum and find safe refuge in another country, and to return home voluntarily, integrate locally, or resettle in a third country. UNHCR's core values include professionalism, integrity, and respect for diversity, which guide its operations and interactions with refugees and other stakeholders.

Job Overview:
The Senior Administrative Assistant plays a crucial role in providing administrative support to the UNHCR office in Tillaberi. This position is essential for ensuring the smooth operation of administrative functions within the office. The incumbent will work under the direct supervision of more senior staff members, who will provide guidance and monitor performance. The role involves liaising with local suppliers, officials, and implementing partners on routine matters, ensuring that administrative processes are efficient and effective. The Senior Administrative Assistant is expected to uphold the values and regulations of UNHCR while performing their duties, contributing to a professional and respectful work environment.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative Assistant include assisting in the interpretation and processing of entitlements, issuing contracts, and maintaining personnel records. The incumbent will attend meetings related to administrative matters, manage the movement of UNHCR staff, and monitor attendance records, leave plans, and visa requirements. They will search office files for information, assist in requisitioning office supplies, and handle travel arrangements and visa renewals. Drafting correspondence and reports, maintaining the supervisor's calendar, and facilitating official missions are also key responsibilities. The Senior Administrative Assistant will support risk management and decision-making processes, ensuring that any issues are raised with the appropriate supervisor.

Required Qualifications:
Candidates for the Senior Administrative Assistant position must possess a minimum of 2 years of relevant experience with a High School Diploma, or 1 year of relevant work experience with a Bachelor’s degree or higher. Essential qualifications include certificates in Business Administration, Finance, Office Management, Human Resources, or related fields. Familiarity with UNHCR administrative rules and procedures is also required, along with proficiency in IT and computer literacy. Completion of UNHCR learning programs or specific training relevant to the position is desirable.

Educational Background:
The educational background required for this position includes a High School Diploma as a minimum, with a Bachelor’s degree or equivalent being advantageous. Relevant certifications in fields such as Business Administration, Finance, Office Management, or Human Resources are essential for candidates to be considered for this role.

Experience:
The position requires candidates to have at least 2 years of relevant experience for those with a High School Diploma, or 1 year of relevant experience for those with a Bachelor’s degree or higher. Experience in administrative roles, particularly within international organizations or NGOs, is highly valued and will enhance a candidate's application.

Languages:
For this position, knowledge of English is mandatory, and proficiency in the UN working language of the duty station is also required. For General Service jobs, knowledge of English and/or the UN working language is essential, and familiarity with the local language is considered an asset. Candidates should demonstrate an overall ability of at least B2 level in the required languages.

Additional Notes:
This position is classified under the General Service category at the GS5 grade level. It is a regular assignment with a target start date of August 1, 202

• The position is located in a hardship area (Level E) and is designated as a non-family residential location. Candidates should be aware that danger pay may apply due to the nature of the location. The application deadline is set for July 24, 2025, and pre-selected candidates may be invited for a written test and/or oral interview depending on the operational context.