Data Management Assistant

Job Posting Organization:
The job is posted by UNHCR (United Nations High Commissioner for Refugees), an organization established in 1950 with the mission to protect and support refugees and displaced persons worldwide. UNHCR operates in over 130 countries and employs thousands of staff members dedicated to providing assistance and finding durable solutions for those forced to flee their homes due to conflict, persecution, or violence. The organization is committed to upholding the rights of refugees and ensuring their safety and dignity, working closely with governments, NGOs, and other partners to deliver humanitarian aid and support.

Job Overview:
The Data Management Assistant position is designed to support the UNHCR's mission by managing and processing data related to asylum seekers, refugees, and other persons of concern. The incumbent will work under the supervision of a Professional or Senior General Service staff member, receiving guidance and support while performing their duties. This role is crucial for maintaining accurate and up-to-date information that informs UNHCR's operations and decision-making processes. The Data Management Assistant will be responsible for entering data into the computer database, preparing reports, and assisting in data collection and analysis. The position requires a proactive approach to data management and a commitment to upholding UNHCR's core values of professionalism, integrity, and respect for diversity.

Duties and Responsibilities:
The Data Management Assistant will have a variety of responsibilities, including:

• Entering data related to asylum seekers, refugees, and persons of concern into the UNHCR database.
• Contributing to the preparation of reports and project documents by providing necessary information, preparing tables, and drafting routine correspondence.
• Updating and maintaining existing databases and generating various statistical reports as needed.
• Assisting in the development of forms for data collection and analysis when requested.
• Acting as an interpreter in the exchange of routine information and translating documents and correspondence as required.
• Undertaking field trips to project sites as necessary.
• Making decisions regarding data recorded in the database and resolving incidents or escalating issues to the supervisor when necessary.
• Supporting the identification and management of risks and seeking opportunities that impact objectives in the area of responsibility.
• Performing other related duties as required by the supervisor.

Required Qualifications:
To qualify for the Data Management Assistant position, candidates must possess the following qualifications:

• A minimum of 1 year of relevant experience in electronic data processing, information technology, or a related field.
• A High School Diploma or equivalent; a Bachelor's degree is preferred.
• Essential certificates in electronic data processing and information technology are required.
• Completion of UNHCR learning programs or specific training relevant to the functions of the position is desirable.
• Functional skills are not specified but may include proficiency in data management software and tools.

Educational Background:
Candidates must have a High School Diploma or equivalent for the G4 level position. A Bachelor's degree or higher is preferred, particularly in fields related to information technology or data management. Relevant certifications in electronic data processing and information technology are also essential for this role.

Experience:
The position requires at least 1 year of relevant experience in electronic data processing, information technology, or a related field. This experience should demonstrate the candidate's ability to manage and process data effectively, as well as their familiarity with the tools and technologies used in data management.

Languages:
For this position, knowledge of English is mandatory, along with the UN working language of the duty station if it is not English. For national professional jobs, knowledge of the local language is also required. Proficiency in additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position is classified as a UNOPS LICA4 role and is not remote. It is a full-time position with a target start date of June 24, 202

• The role does not involve supervisory responsibilities and is primarily focused on data management tasks. The incumbent will be expected to contribute to a safe and respectful working environment, adhering to UNHCR's policies on preventing harassment and discrimination.