Team Assistant

Job Posting Organization:
The position is located within the Secretariat to the intergovernmental negotiations on a Framework Convention on International Tax Cooperation of the Financing for sustainable-development-office" style="border-bottom: 1px dotted #007bff !important;">Sustainable Development Office of the Department of Economic and Social Affairs (DESA). The organization focuses on promoting sustainable development through economic and social policies, and it plays a crucial role in facilitating international cooperation on tax matters.

Job Overview:
The Team Assistant will provide essential logistical and administrative support to the Principal Economic Affairs Officer and the unit involved in the Framework Convention on International Tax Cooperation. This role is pivotal in ensuring that the unit's operations run smoothly and efficiently. The Team Assistant will be expected to perform a variety of office support functions, including drafting correspondence, managing schedules, and maintaining databases. The position requires a proactive approach to problem-solving and the ability to handle multiple tasks simultaneously. The Team Assistant will also be responsible for organizing information and reference materials for reports and meetings, which is critical for the unit's success in its mission. Furthermore, the role involves assisting in the preparation of presentation materials and providing support for various meetings, whether in-person or virtual, which requires a good understanding of the technology and software used in such settings.

Duties and Responsibilities:
The Team Assistant will be responsible for a comprehensive set of duties, including but not limited to: providing logistical and administrative support for the Framework Convention on International Tax Cooperation; performing a wide range of office support functions; drafting responses to routine correspondence; monitoring processes and schedules related to the unit's outputs; verifying the accuracy of documents; researching and compiling information for reports and meetings; generating statistical reports; proofreading and editing documents; managing phone calls and visitor inquiries; providing secretarial support for meetings and conferences; maintaining websites; preparing presentation materials; managing calendars; performing data entry; processing mail and documents; updating distribution lists; handling administrative tasks such as leave recording and budget follow-up; maintaining files and databases; providing software and office equipment support; and guiding less experienced staff on office processes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of experience in general office support or related areas is required. Proficiency in MS Office and web posting is essential, along with experience in using integrated information management systems such as SAP, Oracle, or similar. Experience in administrative support for meetings and conferences, including logistics and travel arrangements, is desirable. Additionally, experience in research and report preparation is beneficial, as is experience working for an international organization.

Educational Background:
The minimum educational requirement for this position is a high school diploma or its equivalent. While higher education may be advantageous, it is not explicitly required for this role.

Experience:
The position requires a minimum of three years of relevant experience in general office support or related fields. Candidates should have a solid background in administrative functions and be familiar with the operations of international organizations. Experience in managing logistics for meetings and conferences is particularly valuable, as is familiarity with integrated information management systems.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations Secretariat, and while it is not mandatory for this position, proficiency in French may be considered an asset.

Additional Notes:
This position is classified as an extra-budgetary role, initially available for a period of six months, with the possibility of extension. It is subject to local recruitment, meaning that applicants must be authorized to work in the United States. Selected candidates from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits typically associated with international recruitment. The position does not guarantee future employment and is intended to provide temporary work experience. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices, and candidates will be evaluated based on their qualifications and the organization's needs.