Project Administrative Assistant

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to serve the poor and vulnerable, CRS operates in more than 100 countries, providing relief and development programs that address various issues such as emergency response, health, agriculture, education, microfinance, and peacebuilding. The organization is committed to safeguarding children and vulnerable adults from abuse and exploitation, and it welcomes individuals from all faiths and secular traditions who share its values and commitment to serving those in need. CRS has a diverse workforce and prioritizes candidates from the regions in which it operates, reflecting its dedication to local engagement and community support.

Job Overview:
The Project Administrative Assistant will play a crucial role in the day-to-day administrative functions that support the mission of Catholic Relief Services. This position is designed to ensure that project resources are managed effectively and efficiently, contributing to the overall operational effectiveness of the organization. The assistant will be responsible for providing high-quality service and support to the project team, facilitating communication among team members and stakeholders, and ensuring that all administrative tasks are completed in a timely and organized manner. The role requires a proactive approach to problem-solving and a strong commitment to customer service, as the assistant will be the point of contact for various administrative processes and project-related communications.

Duties and Responsibilities:
The duties and responsibilities of the Project Administrative Assistant include facilitating communication with project team members and stakeholders, managing incoming and outgoing correspondence, and providing specialized administrative support such as document translation, typing, proofreading, and formatting. The assistant will prepare transactional documents related to project operations, support travel and logistics arrangements, and coordinate appointments. Additionally, the role involves compiling and verifying data related to project administration, supporting event planning activities, and assisting with property management processes. The assistant will also document project activities as needed, ensuring that all administrative functions align with the organization's mission and standards.

Required Qualifications:
Candidates must possess a Bachelor’s degree or a college diploma, along with 1-3 years of experience in a clerical or administrative role within an office environment. Preferred qualifications include a professional diploma or certificate in Administration and experience working with local or international NGOs. The ideal candidate will have strong typing and data entry skills, proficiency in MS Office applications (Excel, Word, PowerPoint, Visio), and experience with information management systems. A strong customer service orientation, good communication and interpersonal skills, and the ability to manage multiple tasks effectively are essential for success in this role.

Educational Background:
A Bachelor’s degree or a college diploma is required for this position. Additional qualifications such as a professional diploma or certificate in Administration are preferred, as they may enhance the candidate's ability to perform the required tasks effectively.

Experience:
The position requires 1-3 years of relevant experience in an office environment, specifically in clerical or administrative roles. Experience with NGOs, whether local or international, is considered a plus and may provide candidates with a better understanding of the operational context in which CRS operates.

Languages:
Proficiency in Bisaya, Filipino, and English is required for this position. These language skills are essential for effective communication within the project team and with stakeholders, ensuring that all administrative tasks are carried out smoothly and efficiently.

Additional Notes:
The position does not have supervisory responsibilities and requires the candidate to be willing and able to travel up to 50% of the time. CRS emphasizes its commitment to safeguarding program participants and staff from exploitation and abuse, and the successful candidate will be expected to adhere to the organization's Code of Conduct. The job description provided is not exhaustive, and CRS is an Equal Opportunity Employer, prioritizing candidates who can legally work in the Philippines. All candidates must undergo pre-employment medical clearance, especially if the position involves frequent travel outside the home country.