Job Advertisement

Position Title: Proposal Development and Donor Reporting Manager
Location: remote
Country: remote
Deadline Date:

Job Details

Job Posting Organization:
CARE Sudan is a humanitarian organization dedicated to fighting global poverty and providing life-saving assistance to those in need. Established with a mission to deliver impactful humanitarian programs, CARE Sudan operates in various regions of Sudan, focusing on sustainable development outcomes. The organization employs a diverse team of professionals committed to making a difference in the lives of vulnerable populations. CARE Sudan collaborates with various stakeholders, including local communities, government entities, and international donors, to ensure effective program delivery and resource mobilization. The organization is known for its strong emphasis on accountability, transparency, and Community Engagement, striving to empower individuals and communities to achieve self-sufficiency and resilience.

Job Overview:
The Proposal Development and Donor Reporting Manager at CARE Sudan plays a pivotal role in enhancing the organization's fundraising efforts and managing donor relationships. This position is crucial for ensuring that CARE Sudan's programs align with donor priorities and organizational goals. The manager will oversee all internal and external donor reporting processes, coordinate the development and submission of high-quality proposals, and strengthen systems for proposal development and grant stewardship. The role requires close collaboration with program teams, Senior Leadership, and external partners to identify and secure new funding opportunities that contribute to the long-term sustainability of CARE Sudan's programs. The manager will report to the Program Quality and Development Coordinator and will directly manage the Senior Funding and Reporting Officer, ensuring effective team leadership and Capacity Building.

Duties and Responsibilities:

• Fundraising and Donor Relations: Lead the Mapping of potential funding opportunities and maintain an up-to-date funding plan for CARE Sudan. Cultivate and maintain strong relationships with CARE Member Partners (CMPs) who directly liaise with international donors. Drive the entire proposal development process—from Go-No-Go decisions, conceptualization, to final submission—ensuring proposals meet donor guidelines and are cost-effective. Facilitate participatory and timely proposal processes, involving both field and HQ teams. Build capacity of field teams to enhance the proposal development process through training and orientations on roles and responsibilities (RACI).
• Grant Stewardship and Reporting: Develop and maintain tools to track and plan donor reporting processes, ensuring timely submissions and donor compliance. Collaborate with program teams to streamline internal reporting processes, ensuring clarity and accuracy in reports. Provide expert guidance on donor regulations and ensure grants are managed in compliance with donor guidelines. Coordinate responses to donor information requests, ensuring transparent and effective communication. Create compliance fact-sheets and train staff on donor-specific compliance guidelines, fostering a culture of accountability.
• Optimization of Grant and Program Management: Lead the development and implementation of improved project management lifecycle processes and tools to ensure efficient program delivery. Provide training and capacity building for program and support teams on new grant and program management processes. Initiate and oversee monthly and grant-cycle-specific processes, ensuring project milestones are achieved. Collaborate with the Program Quality (PQ) team to capitalize on learnings from report outcomes and improve future programming. Offer capacity-building workshops on report writing, proposal development, and adherence to donor guidelines and regulations.

Required Qualifications:
The ideal candidate for the Proposal Development and Donor Reporting Manager position should possess a Master's degree in International Development, Business Administration, Sustainable Development, or a related field. A minimum of 4-5 years of experience in program development, proposal writing, fundraising, and/or Business Development within the humanitarian sector is essential. The candidate must have a proven track record of securing successful bids and new business development, along with strong budgeting, financial reporting, and IT skills, particularly proficiency in MS Office. Excellent proposal writing, communication, and interpersonal skills are crucial, as well as demonstrated success in managing donor relationships and fundraising efforts in the humanitarian sector. The candidate should be able to work effectively in diverse teams to achieve fundraising and program objectives, possess highly developed influencing skills with a collaborative approach to problem-solving, and have strong multi-tasking and deadline management abilities in a fast-paced, high-stakes environment.

Educational Background:
Candidates must have a Master's degree in a relevant field such as International Development, Business Administration, Sustainable Development, or a related discipline. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to effectively manage donor relations and grant management processes.

Experience:
The position requires 4-5 years of relevant experience in program development, proposal writing, fundraising, and/or business development specifically within the humanitarian sector. Candidates should have a proven track record of successfully securing bids and developing new business opportunities, demonstrating their capability to navigate the complexities of donor relations and grant management.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of donor relations and reporting. Additional languages relevant to the region or the organization's operational areas may be considered advantageous, enhancing communication with diverse stakeholders.

Additional Notes:
This position is remote, allowing for flexibility in work location. The role is full-time and involves significant interaction with various stakeholders, including program teams, senior leadership, and external partners. The organization emphasizes a collaborative work environment and encourages applications from individuals passionate about making a difference in humanitarian efforts. Compensation and benefits details are not specified in the job description but are typically competitive within the sector.