Job Advertisement

Position Title: Development Coordinator
Location: Utica, remote
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates in multiple countries and has a diverse workforce that reflects its commitment to diversity, equity, and inclusion. The AHA is known for its innovative programs and initiatives aimed at improving health outcomes and promoting healthy lifestyles across communities.

Job Overview:
The Development Coordinator position is a temporary remote role that can be performed from anywhere in the northeast United States. This role is crucial in supporting the American Heart Association's Kids Heart Challenge by creating classroom challenge leaderboards and messaging for approximately 2000+ participating schools. The coordinator will work behind the scenes, providing essential support to staff and ensuring effective communication and organization. The position requires a commitment of five hours per day, five days a week, with a preference for morning hours, although flexibility is essential. This non-exempt hourly position entails a 25-hour work week, and the AHA emphasizes work-life harmonization, providing resources and training to help employees succeed in their roles.

Duties and Responsibilities:
The Development Coordinator will be responsible for a variety of tasks that are essential to the smooth operation of the organization. Key responsibilities include:

• Regularly meeting with directors and volunteers to maintain open lines of communication and ensure that objectives are being met.
• Providing high-quality service by responding to customer inquiries in a knowledgeable and timely manner, both internally and externally.
• Assisting Directors, Senior Directors, Vice Presidents, and Senior Vice Presidents with various tasks as needed.
• Preparing presentations, correspondence, and documentation promptly, including taking meeting minutes.
• Working independently and collaboratively on special projects that may be nonrecurring or ongoing.
• Entering, maintaining, and reporting on critical data related to donor information, payments, events, and prospects, ensuring accurate record-keeping and data integrity.
• Generating reports as required and supervising data for completeness and accuracy.
• Being available for occasional evening and weekend work as necessary.

Required Qualifications:
Candidates for the Development Coordinator position should possess at least one year of experience in administrative work, project Coordination, or Event Management, with a strong attention to detail. Preferred qualifications include experience in event planning and organizing, as well as proficiency in web conferencing software such as Zoom and Microsoft Teams. Candidates should demonstrate the ability to manage multiple tasks concurrently and possess intermediate skills in Microsoft PowerPoint, Word, and Excel, with advanced knowledge preferred. The ability to evaluate situations objectively, make effective decisions, and develop alternative solutions is essential. Strong interpersonal skills are required to interact with all levels of staff, volunteers, and the public, fostering relationships within and outside the organization. Candidates should be respectful, self-motivated, resourceful, and adaptable to change, with a validated ability to respond quickly to evolving responsibilities and expectations.

Educational Background:
While specific educational requirements are not explicitly stated, candidates are generally expected to have a background that supports their administrative and project coordination skills. This may include degrees or certifications in fields related to business Administration, communications, or event management, which would provide a solid foundation for the responsibilities of the Development Coordinator role.

Experience:
The position requires at least one year of relevant experience in administrative roles, project coordination, or event management. Candidates with experience in nonprofit organizations or Project Management will be given preference. Familiarity with digital event production and Design skills, particularly in tools like Canva, is also advantageous. Experience with data Management Systems and report preparation is beneficial for this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in diverse communities.

Additional Notes:
This is a part-time, temporary position with a flexible schedule, requiring approximately 25 hours of work per week. The hourly pay ranges from $25.50 to $28.00, depending on experience, with geographic differentials potentially affecting compensation. The American Heart Association is committed to professional development, offering resources such as HeartU, an online university with extensive training materials. The organization promotes a culture of diversity and inclusion, ensuring that all employees feel valued and heard. Candidates must pass a background check and be at least 18 years old to qualify for this position.