Project Assistant (Admin and Logistics)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. IOM's mission includes saving lives and protecting people on the move, driving solutions to displacement, and facilitating pathways for regular migration. The organization is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. IOM operates in numerous countries worldwide, addressing various migration-related challenges and providing essential services and advice to governments and migrants alike.

Job Overview:
The Project Assistant (Admin and Logistics) position is crucial for supporting the implementation of the Emergency Non-Food Items (NFI) project for flood-affected communities in Nepal. This role involves providing logistical and administrative support to ensure the smooth execution of project activities. The successful candidate will work under the supervision of IOM’s Chief of Mission and the National Project Officer, coordinating closely with the Head of the MECR Unit. The position requires a proactive approach to assist in various administrative tasks, including clerical assistance, data management, and communication with stakeholders. The candidate will also be responsible for maintaining project documentation and supporting the organization of meetings and training sessions related to the project. This role is essential in addressing the urgent needs of communities affected by the recent flash floods in central Nepal, contributing to the overall objectives of saving lives, protecting affected individuals, and restoring access to essential services.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include providing general clerical assistance such as printing, scanning, photocopying, record keeping, and maintaining office records and databases. The candidate will assist in preparing simple invoices and payment requests, support travel arrangements, and retrieve, compile, summarize, and present information/data on specific topics related to Shelter and Settlements in the affected areas. The role also involves updating budget-related information, keeping a record of all Purchase Requisitions raised in WAVE, and coordinating administrative actions by liaising with other units or external parties. The Project Assistant will draft correspondence, briefing notes, graphics, statistical tables, presentations, and other documentation related to the project. Additionally, the candidate will support the organization of meetings, workshops, and training sessions, respond to general requests and inquiries, and maintain an organized electronic filing system for project documents. Other related duties may be assigned as necessary.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Business Administration or a related field from an accredited institution, along with at least 2 years of relevant work experience. Alternatively, a school diploma in a relevant subject with a minimum of 4 years of relevant work experience is acceptable. Accredited universities are those listed in the UNESCO World Higher Education Database. The ideal candidate should have strong organizational and time-management skills, excellent communication and diplomatic skills, and the ability to work independently under tight deadlines. Proficiency in computer skills, particularly in the MS Office package (Word, Excel, PowerPoint, Outlook), is essential for this role.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Business Administration or a related field from an accredited institution. Candidates with a school diploma in a relevant subject are also eligible if they have at least 4 years of relevant work experience. It is important that the educational qualifications are from accredited universities recognized by the UNESCO World Higher Education Database, ensuring that the candidates have received a quality education that meets international standards.

Experience:
The position requires candidates to have experience working in the field of humanitarian assistance, climate change, or development. Experience with UN agencies, IOM, or international/non-governmental organizations (I/NGOs) is considered an advantage. Additionally, candidates should have experience in managing daily administrative project work, which is crucial for the effective implementation of the project and ensuring that all logistical and administrative tasks are handled efficiently.

Languages:
Fluency in English and Nepali is required for this position, both oral and written. All IOM staff members are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. The proficiency of the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments to ensure that candidates can effectively communicate in the necessary languages for the role.

Additional Notes:
The job posting does not specify a deadline date for applications, but it is important to note that late applications will not be accepted. The appointment will be subject to certification that the candidate is medically fit for appointment, as well as any residency or visa requirements and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process and only accepts duly completed applications submitted through the IOM e-Recruitment system.