Administration Senior Assistant

Job Posting Organization:
The United Nations Office on Drugs and Crime (UNODC) was established in 1997 and works with states and civil society to prevent drugs and crime from threatening the security" style="border-bottom: 1px dotted #007bff !important;">security, peace, and development opportunities of citizens. UNODC promotes the updating of best international practices and contributes to generating knowledge about the nature, scope, and trends of drug-related issues, organized crime, and related offenses. It supports the implementation of conventions, treaties, and other international instruments on the matter, guides national policies and strategies to combat drugs and crime, and develops national capacities to face and prevent the production, trafficking, abuse of drugs, and other manifestations of organized crime. UNODC is headquartered in Vienna and has regional offices, including the Office for the Andean Region and the Southern Cone (ROCOL).

Job Overview:
The Administration Senior Assistant will provide operational support in administrative, financial, and logistical management necessary for the timely implementation of project activities. This includes budget monitoring, event organization, mission management, document management, and report preparation in compliance with applicable United Nations procedures. The role is crucial in ensuring that the project meets its objectives efficiently and effectively, contributing to the overall mission of UNODC in Argentina. The position requires a proactive approach to administrative tasks, ensuring that all activities align with the project’s goals and timelines. The Assistant will also be involved in maintaining databases and information systems, ensuring that all project-related information is accurate and readily available for reporting and auditing purposes.

Duties and Responsibilities:
The Administration Senior Assistant will be responsible for a variety of tasks including:

• Administrative Support: Carrying out administrative, operational, budgetary, and management activities necessary for project implementation, ensuring timely achievement of objectives and agreed activities.
• Planning and Monitoring: Assisting in the planning, control, and monitoring of administrative, financial, and operational activities of the project, contributing to the fulfillment of commitments with counterparts, donors, and the Regional Office.
• Technical and Financial Execution: Supporting the technical, administrative, and financial execution of the project, considering budget distribution, existing commitments, execution deadlines, and necessary information for early alerts and risk mitigation.
• Documentation Management: Preparing, organizing, and archiving administrative, financial, and operational documentation for audits, internal reports, management reviews, and requirements from the Project Coordination, donors, and Regional Office.
• Logistics and Travel: Supporting the planning, organization, implementation, and administrative closure of meetings, workshops, training, missions, events, and other project activities.
• Inventory Management: Assisting in the tracking of procurement processes, service contracts, supplier management, assets, inventory, and other requirements necessary for project implementation.
• Knowledge Sharing: Participating in technical administrative and financial meetings to share information, report progress, identify difficulties, and follow up on commitments.
• Other Duties: Carrying out other activities related to their area of expertise as assigned by their immediate supervisor.

Required Qualifications:
The position requires a completed secondary education or equivalent, with at least five years of relevant experience; or a bachelor's degree or equivalent in administration, economics, accounting, finance, project management, international relations, social sciences, or related fields, with at least one year of relevant experience. Desired qualifications include technical, tertiary, university training, or professional certification in administration, accounting, law, finance, economics, results-based management, procurement, logistics, or related areas.

Educational Background:
Candidates must have completed secondary education or equivalent, with at least five years of relevant experience; or possess a bachelor's degree or equivalent in administration, economics, accounting, finance, project management, international relations, social sciences, or related fields, with at least one year of relevant experience. Additional desired qualifications include technical, tertiary, or university training in relevant fields.

Experience:
Candidates should have relevant experience in administration, finance, logistics, operations, project management, budget monitoring, event support, procurement, document management, or related fields. Experience in using collaboration and productivity tools, including Microsoft Office, Google Workspace, or equivalent tools, as well as web-based management systems, is essential. Experience in preparing, updating, or monitoring databases, matrices, reports, and administrative, financial, or operational documents is also required. Desired experience includes familiarity with UN norms, manuals, and procedures, as well as supporting activities related to criminal justice, drugs, organized crime, security, institutional strengthening, or international cooperation.

Languages:
Proficiency in Spanish is required (native level), while basic proficiency in English is desirable. Candidates should be able to communicate effectively in both languages, with a strong emphasis on Spanish for daily operations and documentation.

Additional Notes:
The position is classified as entry-level, with a contract type of ICA - LICA - Support - Regular, and a contract level of LICA

• The posting start date is September 18, 2026, and the posting end date is October 2, 202
• The duration of the contract extends until December 31, 202
• UNOPS does not accept unsolicited resumes and will not request candidates to make payments during the recruitment process. Applications must be received before midnight Copenhagen time (CET) on the closing date. Only shortlisted candidates will be contacted for the next stage of the selection process, which may include various assessments. UNOPS is committed to diversity and equal employment opportunities.