Finance and Administration Officer

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization is dedicated to fostering inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to improve lives, build quality infrastructure, and protect the environment. ADB is committed to ensuring respect and equal opportunities for all employees, promoting an inclusive work environment, and encourages applications from diverse backgrounds, including women, ethnic minorities, and individuals with disabilities.

Job Overview:
The Finance and Administration Officer position is crucial for the effective functioning of the Papua New Guinea Resident Mission (PNRM) within the Pacific Department of ADB. The officer will be responsible for managing various finance and administrative functions, including budget monitoring, human resources, procurement, and security" style="border-bottom: 1px dotted #007bff !important;">security. This role requires a proactive approach to leadership and management, ensuring that all financial operations are conducted efficiently and in compliance with ADB policies. The officer will oversee junior team members and will be expected to provide guidance and support in maintaining high-quality financial practices. The position also involves liaising with government and external partners on administrative matters, making it essential for the officer to possess strong communication and interpersonal skills. The successful candidate will play a key role in fostering a positive work environment and contributing to the overall mission of ADB in promoting sustainable development in the region.

Duties and Responsibilities:
The Finance and Administration Officer will have a comprehensive set of responsibilities, including but not limited to: leading financial operations and budget management, ensuring accurate transactions and compliance with ADB policies, resolving audit issues, and guiding junior staff. The officer will oversee office facilities, assets, vehicles, and systems, ensuring their safety and functionality. Responsibilities also include managing procurement and contracts, maintaining records and inventories, and coordinating IT support. The officer will provide HR administrative support, manage payroll and benefits, advise staff on HR policies, and coordinate training programs. Additionally, the officer will be responsible for liaising with government and external partners on administrative matters and maintaining a database of service providers. The role may also involve performing other duties as assigned in the workplan.

Required Qualifications:
Candidates for the Finance and Administration Officer position must possess a Bachelor's degree in business administration, commerce, accounting, or a related field, with advanced training being preferable. Professional certification, such as Chartered Accountant, is desirable. The ideal candidate should have at least 8 years of relevant experience in general office administration, financial accounting, and management. Established experience in administrative, financial, and operational processes is essential, along with the ability to deliver outputs using digital tools. The candidate should demonstrate experience in building collaborative relationships in multicultural settings and producing clear outputs while coordinating with partners.

Educational Background:
The educational background required for this position includes a Bachelor's degree in business administration, commerce, accounting, or a related field. Advanced training or professional certification, such as Chartered Accountant, is highly desirable and will enhance the candidate's qualifications for the role.

Experience:
The position requires a minimum of 8 years of relevant experience in general office administration, financial accounting, and management. Candidates should have established experience in administrative, financial, and operational processes, demonstrating the ability to deliver outputs effectively using digital tools. Experience in multicultural settings and the ability to build collaborative relationships are also essential for success in this role.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is likely essential given the international nature of ADB and its operations. Additional language skills relevant to the Asia-Pacific region may be considered advantageous but are not explicitly required.

Additional Notes:
This appointment is open to both internal and external applicants, specifically targeting nationals and permanent residents of Papua New Guinea. It is a local staff position with a fixed-term appointment initially for a period of up to 3 years, with the possibility of renewal based on performance and organizational needs. The position is not convertible to a regular appointment, and there is no limit to the number of renewals up to the Normal Retirement Date (NRD). ADB offers a competitive salary and a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave, life insurance, and opportunities for staff development.