United Nations Volunteers (UNV)

Warehouse and Stock Management Assistant

United Nations Volunteers (UNV)

Job Description

  Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task Within the delegated authority and under the supervision of the Associate Supply Officer or his/her designated mandated representative(s), the UNV Warehouse and Stock Management Assistant will:
  • Support warehouse management: assist the process of the custom clearance of consignments, draft exemption requests, assist with goods & services deliveries and provide information on the status of requests and the availability of items in the supply chain;
  • Ensuring that the proper receipt action is taken for items returned/issued to and from the warehouse;
  • Prepare and conduct periodic physical verification of inventory and other items as per UNHCR’s Global and country specific SoPs.
  • Maintain accurate warehouse and stock records, both offline and online.
  • Draft related periodic reports and ensure timely submission to the relevant colleagues
  • Liaise with field locations on all requests for Core Relief Items, distribution plans, requests for stock replenishment and related reporting as the applicable SoPs.
  • Support preparation of plans for delivery of relief and other non-food items as instructed by the supervisor and provide regular updates.
  • Coordinate with the local customs agents to ensure timely customs clearance of consignments, smooth delivery and receiving of relief and other non-food items ordered. In case of damages, raise the issue with supervisor to ensure necessary action is taken
  • Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request
  • Support the operation in areas of fleet and assets management in compliance with UNHCR's global policies, standards and guidance on fleet management
  • Assist in maintaining accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
  • Produce standard Asset Management reports and other asset information, periodically and when requested.
  • Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
  • Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations;
  • Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
  • Any other related tasks as may be required or assigned by the supervisor.
Qualifications/Requirements Required degree level: Technical/Vocational diploma Education - Additional Comments:
  • Higher technical/vocational diploma in a relevant area, e.g. area related to supply chain, transport and Logistics; business Administration;
Required experience: 36 Months Experience remark:
  • At least three (3) years of professional work experience at the national and/or international level in warehousing and stock management, or other relevant programmes; experience with supply chain management and/or logistics support is an asset, as is experience working in the UN or other international development organization;
  • Have affinity with or interest in humanitarian logistics support, volunteerism as a mechanism for durable development, and the UN System.
Language skills:
  • English(Mandatory), Level - Fluent
Area of expertise: Logistics and Supply Management Area of expertise details:
  • Excellent oral and written skills; excellent drafting, formulation, reporting skills;
  • Accuracy and professionalism in document production and editing;
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with Database Management; and office technology equipment;
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
  • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain;
  • Sound Security awareness;
  • Have affinity with or interest in humanitarian logistics support, volunteerism as a mechanism for durable development, and the UN System.
Driving license: Yes Competencies values: Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams  
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