US Agency for International Development (USAID)

USPSC USAR and UNDAC Field Coordinators

US Agency for International Development (USAID)

Job Description

SOLICITATION NUMBER: 720BHA21R00012ISSUANCE DATE: February 5, 2021 CLOSING DATE AND TIME: June 7, 2021, 12:00 P.M. Eastern Time SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Dear Prospective Offerors: The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Field and Response Operations (FARO) is seeking offers from qualified U.S. citizens to provide personal service as a Urban Search and Rescue (USAR) and United Nations Disaster Assessment and Coordination (UNDAC) (U2) Field Coordinators under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:
  1. Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

    (b) Specific duties performed that fully detail the level and complexity of the work.

    (c) Education and any other qualifications including job-related Training Courses, job-related skills, or job-related honors, awards or accomplishments.

    (d) U.S. Citizenship (e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

    Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
  2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity Administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link: https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183 Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to: FARO Recruitment TeamE-Mail Address: BHA.FARORecruitment@usaid.gov Website: www.BHAjobs.net Any questions on this solicitation may be directed to the FARO Recruitment Team via the information provided above.

Sincerely, Digitally signed by Sonja Stroud-Gooden Date: 2021.01.2718:22:12 -05'00'Sonja Stroud-Gooden Contracting Officer DUTIES AND RESPONSIBILITIES

The U2 Field Coordinator will support the following activities, focused on USAR Administration and operations, and USAR coordination mechanisms employed by USAID, UNOCHA, and international regional organizations. He/she will be assisted with this portfolio by occasional additional part-time staff.

● Support BHA activities, coordination, and responsibilities related to the UNDAC and INSARAG systems and their undertakings.

● Provide support and maintain awareness of the roster for U.S. UNDAC team members.

● Provide technical guidance and response system management for activations of U.S. UNDAC team members.

● Provide support to the management of the BHA-funded Americas Support Team staff and equipment cache in support of and coordination with UNDAC deployments in the Americas region.

● Provide support and maintain awareness of the roster for U.S. USAR Coordination members.

● Provide support to the management of the BHA-funded DART Base Camp Module and equipment cache in support of and coordination with global DART deployments When needed, serve as a liaison between BHA and other USG agencies involved with international USAR response for departments and agencies not already served by another BHA division, such as DHS or the FEMA Urban Search and Rescue Branch.

● When assigned, consult with other USG agencies on behalf of BHA to share information on USAR activities and capabilities, and to contribute to the establishment of coordinated agency priorities with respect to overseas disaster response.

● Facilitate USAR-related inter-agency preparedness and mitigation programs.

● Support USAR Program monitoring and evaluation activities.

● Support planning of internal and external training exercises related to USAR tactical Field Operations.

● Facilitate interoffice actions of USAR-related preparedness issues such as badging, security clearances, and Response Management System (RMS) selection processes.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

● Support the AOR as the Alternate AOR, for the USAR cooperative agreements.

● Sign up for and serve as needed on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

● Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on a detail will be aligned with the Team’s existing.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.) At least nine (9) years of current experience working in government, an international organization, a non-governmental organization, or a business setting, or combination thereof, five years (5) of which should be in first response and/or USAR disaster response Program Management, administration, and operations.

OR Bachelor's degree with significant study in or pertinent to first response and/or USAR (including, but not limited to, public administration, international relations/development, sudden onset disaster humanitarian response) and at least seven (7) years of relevant experience working in government, an international organization, or a non-governmental organization, three years (3) of which should be in first response and/or USAR disaster response program management, administration, and operations.

OR Master's degree with significant study in or pertinent to a USAR and disaster coordination (including, but not limited to, public administration, international relations/development, sudden onset disaster humanitarian response) and at least five (5) years of relevant experience working in government, an international organization, or a non-governmental organization, two years (2) of which should be in first response and/or USAR disaster response program management, administration, and operations.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.) ● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain a Department of State medical clearance.

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows: Matrix (40 points)

Professional Experience - 10 points ● Demonstrated knowledge of the sudden onset disaster humanitarian assistance community, culture and objectives, particularly, the UN humanitarian community, focusing on INSARAG and UNDAC.

● Demonstrated operational USAR experience, and functioning effectively within the humanitarian environment at both the field and headquarters level.

Technical Skills - 20 points ● Demonstrated knowledge of planning for and implementing urban search and rescue coordination and tactical USAR operations in the international humanitarian context.

● Demonstrated national and international experience in designing and implementing USAR procedures, priorities and processes.

● Demonstrated knowledge of USAR program management and design.

● Demonstrated knowledge of how to resolve difficult and complex technical issues and interpret policies and regulations as it relates to first response and/or USAR management, administration and operations.

Communication and Representational Skills - 10 points ● Demonstrated national and international experience explaining USAR procedures, priorities, and processes to stakeholders with less technical knowledge.

● Demonstrated experience representing organizational equities during USAR discussions in relevant national and/or international forums.

Interview Performance (40 points)

Satisfactory Professional Reference Checks (20 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phases of the selection process.

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